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Job Description & Application Process

Fundraising Coordinator

Montana Historical Society Foundation

Reports to: Executive Director, Montana Historical Society Foundation

General Description

The Fundraising Coordinator Position is a new position within the Montana Historical Society Foundation, and is responsible for coordinating fund raising tasks related to the Montana Lewis & Clark Bicentennial Commission, including a comprehensive capital campaign designed to meet a number of funding priorities for the Commission. While the short-term focus is on raising funds in preparation of the upcoming National Lewis & Clark Bicentennial (2003-2006), a more long-term focus is on securing funding for Montana Lewis & Clark-related legacy projects that will remain beyond the Bicentennial.


  • Researches, plans and implements corporate funding strategies (i.e. business & corporate sponsorships for events, festivals and select other Lewis & Clark-related projects)
  • Researches prospective foundation sources and prepares grant applications as necessaryM
  • Researches prospective major funders and prepares and implements fundraising strategies
  • Plans capital campaign strategies, including the establishment of goals, campaign strategies, etc.
  • Designs and implements direct mail packages as needed
  • Updates comprehensive records of funders, sources of funds, organizations, etc.
  • Manages and tracks pledges
  • Keeps committees and solicitors organized and updated
  • Helps prepare and manage approved annual fundraising budgets and timelines
  • Researches and coordinates the development and implementation of select "special project" fundraising activities
  • Coordinates with Montana's fourteen Regional Bicentennial Commissions, Indian Tribes on Montana's seven Reservations, state/federal agencies and the National Council of the Lewis & Clark Bicentennial to clarify and coordinate fundraising activities
  • Performs other related duties as assigned


  • Bachelors degree preferred, or equivalent training and experience in fund raising related field to demonstrate fundraising expertise
  • Proven success record in fund development
  • Demonstrated success in personally building, developing and retaining strong, positive relationships with major public and private sector funders
  • Effective oral and written communication and analytical skills
  • Demonstrated computer database management skills (i.e. membership, donor/funders, etc.)
  • Sound organizational skills; self-motivated; creative
  • Ability to establish and maintain effective working relationships, including Commissioners, and staff members, and to work well with others in a team situation
  • Loyalty to staff team and ability to keep records and information confidential
  • Knowledge of Montana's tourism & recreation industry, including cultural & historic programs is preferred
  • Ability to travel in-state and out-of-state to perform duties as deemed necessary

Application Process

Interested individuals must submit a cover letter of introduction and personal resume to the Development Director of the Montana Historical Society Foundation. Applications will be accepted until the position is filled. Application materials must be mailed to: Jay Russell, Development Director, Montana Historical Society Foundation, P.O. Box 863, Helena, MT 59624.

Personal Resume (no more than three pages total) including:

  • Relevant work experience
  • Grant writing experience and success ratio (specify number of grants submitted and overall success ratio for period)
  • Success in fundraising (specify amounts raised per project and proximate dates when raised)
  • Identify the largest single sum you have personally been involved in securing. Describe your role in obtaining this amount
  • Describe your experience with direct solicitation campaigns, including electronic database management
  • Describe your experience in organizing and implementing "special project" fundraising efforts
  • Describe your success in securing corporate funding (i.e. business and corporate sponsorship funding for projects and events)
  • List your membership in professional organizations
  • List a minimum of three references (contact name and telephone number) for three different organizations you have guided in raising funds during your tenure (or contract) with their organization



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For more information please contact:
Montana Historical Society
P.O. Box 201201
225 North Roberts
Helena, MT 59620-1201
(406) 444-2694

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