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Southwest Montana Lewis & Clark
Bicentennial Committee Meeting Minutes
Silver Star, Montana
November 4, 2002

In attendance: Deb Bradley, JoAnn Juliano, Judy Siring, Lynn Anderson, Judy Tilman, Katie Bump, Cameron Clark.

The meeting was called to order at the River House restaurant in Silver Star by Vice-Chairperson Judy Siring, as Cameron Clark had called and was going to be a few minutes late.

Minutes: Minutes from the September meeting were approved as submitted.

Annual Lewis & Clark Conference: Judy Siring, Katie Bump, Kit Mather, Wally Madsen, Judy Tilman and Lynn Anderson were in attendance. All felt it was a good conference. Katie & Kit were applauded for their work in developing the display from southwest Montana.

It was announced at the Conference that Dillon will be a host community for the Corps II. Funding difficulties have dictated that the traveling exhibit will be smaller than originally planned. There are no dates yet and everything is still pretty fuzzy. The Dillon group has met with the Beaverhead County Fair Board to let them know. They are quite receptive and hopeful of making some long lasting improvements at the Fairgrounds. They will certainly begin looking at grants. Judy & Katie will also meet with the Camp Fortunate Chapter to discuss.

Both the Madison County and Beaverhead County grant writers were at the workshop that preceded the conference.

Regional Meeting: Cameron attended the Regional Commission meeting. Items that were discussed included the need to sell more license plates and the need to get the word out about them, the Relay by the National Guard and the Guard’s ability to provide services at large events. One thought was that they might be able to provide security or man a first aid station at the Corps II event in Dillon.

The Kick-Off at Monticello: Katie told the envious group that she will get to attend the event as a USFS representative and will probably help man the USFS booth.

The question was asked if we want to do some thing in conjunction with the Jan. 18 Kick-off. After some discussion the group felt it would be good to involve school children. A poster contest for K-8th grades was the final consensus. This would involve the schools in the 3 counties along the trail. Judy Siring will contact schools in Dillon & the surrounding area; Cameron will contact Whitehall, Cardwell, and Twin Bridges Schools. He will check to see if Sheridan is interested.

The posters will have to be related to a Lewis & Clark event or theme that took place in the area. We will look at awards and participant pins. If this all seems feasible with teachers, we would look at having posters in by Jan. 10th. Judie will check on feasibility of adjusting our planning grant to help pay for some supplies. Need to communicate via internet and have meeting Dec. 9th to finalize plans.

Native American Partnerships: Cameron expressed the desire for our group to develop Native American partnerships. Look at this as an opportunity to build respect & understanding between cultures. It fits well into Lewis & Clark theme. Cameron will contact the MTTA for ideas. Everyone was in agreement that this is an important part of the Bicentennial.

Grant Proposals: Judie passed out the Mt. L&C Bicentennial Commission application that is due Dec. 20th. At the Dec. 9th meeting we will discuss the specific applications and the ones that the group will write support letters for. The NPS Challenge Cost Share Grants are due 12/15.

Passports: JoAnn reported that after all bills were paid there is a balance of $2,512 for seed money for next year. We must decide how we want to sell ads. JoAnn is not sure if Becky will do it again this coming year. Need to firm up ad prices. Thought was to print 10,000 again as we still have 1 box left. The decisions on the Passport need to be made at the December meeting.

Resignations: Deb Bradley told the group that she is resigning as she is just overloaded and has family responsibilities that must be a priority. The group expressed their dismay as Deb has been a wonderful asset and certainly has been invaluable in developing the Passport. Her leadership and willingness to go the extra mile will be misses.

We need to get a person to replace her. Deb will send a letter to the Commissioners, as they appointed her and must also appoint a replacement. Judie will check with Deb a little later to see if she has any recommendations for the Commissioners.

Next meeting will be in Dillon on Dec. 9th , 11:00AM in Dillon.  

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