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Stillwater County Lewis & Clark Bicentennial Commission Meeting Minutes
February 17, 2005

The meeting was called to order at 7 p.m. by chairperson, Walt Marten. Those in attendance were: Marilyn Strange, Aron Strange, Mel Askins, Dot Gallagher, Mary Schimmele, Sharon Marten and Walt Marten.

Treasury: Walt reported that the 2004 O & P money ($2,000) is gone. He has applied for $1,000 for 2005 and we should be receiving that soon. The license plate and Carter print raffle netted $887. The river camp grant of $5,000 from the state is also gone. Stillwater County gave us $1,000 and we still have $433.36 left from that. And the banners account has $2430.02.

Old Business:

Fund Raising:
Since we have some Carter prints left we decided to hold another raffle. Walt & Sharon will work on this and get tickets ready.

Another fund raising idea was to have the Clark & Lewis Program presented as an evening program. They may also want to give a presentation at the grade school. Aron thinks he might be able to get this underwritten or the Montana Arts Council might help. He'll do some checking.

Marilyn can get some L & C pins for $1.50 each but we need to buy 48 of them. Aron moved we do this and Sharon seconded. Motion passed.

The Reed Point sheep drive might also be a good place to us to sell some of the L & C items we're purchasing. We'll follow up on this as the sheep drive gets closer.

Marilyn asked if the post office L & C items need to be sold at the post office or if we could sell some of them for the post office and get part of the profit. Walt will check with Chester.

Dugout: The tree should be downed soon and the tree cutters will start to get the second dugout done.

Marquis: We purchased a new marquis to use for our next 2 events. It should offer some shade in case it's 100+ degrees again!

Marketing: Dot suggested putting up a tipi in the strip park a week or two before the event to remind people about when & where the event will be held. Perhaps we could also get a street banner or two. It was suggested that Coco Cola might help with this. Sharon will check with them.

We also discussed putting up sandwich boards on the highway advertising the event. Apparently the state will give you a 30-day notice to get them removed so they could be up for a few days.

Notifying radio & TV about the event are also options. And Walt will continue to give talks around the area about the event. We might also want to use the strip park sign again and check with Town Pump, United Bank and the school about their marquis.

Signature Rock: Ron is working on getting a grant to get funds to determine if the rock is authentic or not.

Camp Site: The town of Columbus has put in a new rest room by the boat dock and the area looks very good. So far the paintballers have stayed away from the area.

Camp Vendors: The friends of the library may want to have a snow cone booth this year. Dot will also have the buffalo burgers and dogs again. She will also try to get some skulls and bison memorabilia to display. We need to contact some vendors so we have more available this year.

Camp Programs: We hope to have the same programs back again this year and may try to get one or two more. It was suggested that we could give Carter prints to speakers in lieu of cash.

Interpretive Sign: This is done and will be installed this spring.

There being no further business, the meeting was adjourned at 8:45 p.m.

Sharon Marten, Secretary  

 

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