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MINUTES

LEWIS AND CLARK BICENTENNIAL COMMISSION
Salish Kootenai College
Pablo, Montana
October 14-15, 2004

I. Call to Order

Chairman Homer Staves called the meeting to order at 2:00 p.m. noting this was the first off-the-Trail Commission meeting; however, he said it was important to be in Pablo because of the Salish Tribe’s connection to the success of the Expedition. He thanked Wyman McDonald for the invitation and thanked the Tribal Council for allowing the Commission to meet in the Louis Caye Cultural Building. He said other Commissioners were expected to join the meeting in progress and said Mr. McDonald would be introducing various guests as they arrived.

Mr. McDonald introduced Corkie Clairmont, Director of Fine Arts, and Inter-Campus Coordinator. Mr. Clairmont welcomed the Commission to the Salish Kootenai College campus, and provided background information on the College, the surrounding valley and Reservation lands, and tribal membership. He noted that Tribal membership makes up about 27 percent of the population, with approximately 58 percent of the land defined by the Reservation boundary as being tribal land. The College was established in 1977 as an offshoot of Flathead Valley Community College, and broke its ties with FVCC in 1981, formally calling itself Salish Kootenai College. Since 1981 the college has grown rapidly, and the new 2001-2003 catalog lists 4 bachelor’s degrees, 15 associate degrees and 7 certificate programs. The staff currently includes 46 full-time and 35 part-time faculty. The current student body was reported at 500-600, and off-campus programs raised the total to over 1,000. He said the significance of the Salish Pageant was telling the Lewis & Clark story from the Native point of view, which spanned 10,000 years, and said the Expedition was just “blink” in time. The Pageant did not, however, address the impacts of the subsequent colonization that followed the Expedition, impacts that Native communities were constantly dealing with today. He noted there about 150 Native languages in the United States, and nearly all of those communities were experiencing difficulty with preserving their Native cultures and languages. It was his hope that through educational institutions such as Salish Kootenai College, understanding and cooperation could be promoted among cultures. Mr. Clairmont referenced the 1855 Hellgate Treaty that established the parameters of the reservation and provided the audience with copies. Wyman McDonald noted that the Old Chief Charlo did not sign the treaty. Mr. Clairmont closed by listed the various buildings on Campus and Mr. Staves thanked him for his comments.

II. Introductions

Chairman Staves called for introductions. Commissioners included: Doug Monger, Betsy Baumgart, Hal Stearns, Marcy Hamburg, Jack Lepley, Wyman McDonald, Tootie Rasmussen, Homer Staves and Betty Stone. Staff included Clint Blackwood and Rita Cortright.

Guests included: Dyani Bingham, Sandra Cahill, Dave Walter, Mark Sherouse, Ron Clark, Marilyn Strange, Jim Oberhofer, Steve Kubick, Jeff Olsen, Margaret Gorski, Steve Adams, Loren Flynn, R.G. Montgomery, Dick Alberts, Pam Waggener, John Keck, Jason Belcourt and Wendy Raney.

III. Approval of June 17, 2004 Meeting Minutes

Mr. Staves called for additions or corrections to the June 17, 2004, meeting minutes. Betsy Baumgart made a motion to approve the minutes as mailed. Hal Stearns seconded and the motion carried.

IV. Director’s Report

Clint Blackwood was called on to deliver the Director’s Report. He extended appreciation to the Salish community for hosting the Commission’s meeting, and invited the audience to the reception at the People’s Center that evening co-hosted by the People’s Center and the Montana Tribal Tourism Alliance. Dyani Bingham reviewed the planned refreshments and called attention to the Museum and Gift Shop. Mr. McDonald encouraged people to spend some time touring the area and said Mary Jane Charlo would have area information available at the People’s Center reception.

Mr. Blackwood began by reporting on plans for the MDT pullout interpretive area in Ross’ Hole that would address Salish history in the area and the 1805 meeting of the Expedition. He announced plans for a Salish event to be held Sept. 9-10, 2005, in Ross’ Hole and said further information would be provided during tomorrow’s meeting. He referred the Talent Showcase held this past June in Livingston, and said additional copies of the Performing Arts Directory were still available for $10.00. Eventually, the directory would be available in PDF format on the Commission’s webpage, www.montanalewisandclark.org. Mr. Blackwood reported on the new resolution of support from the MT/WY Tribal Leaders Council, and reported on attending the Council’s meeting in Lame Deer in late June with Darrell Martin. Mr. Blackwood said Mr. Kipp was absent as he was touring with Rob Kapilow’s symphony composition, “Summer Sun, Winter Moon,” a piece that Mr. Kipp collaborated on that views the expedition from the Indian perspective. The symphony debuted in Kansas City and was scheduled to perform in St. Louis. Mr. Blackwood expressed hope that it would come to Montana, possibly at the Myrna Loy in Helena. The new color map, “Lewis & Clark in Montana,” designed by MDT and highlighting the four major events and Corps II host communities, was displayed. Copies were available for the audience and Mr. Blackwood noted it was also available for printing from the Commission’s webpage. He next noted the $320,000 donation made by Qwest Foundation to the National Council for support of signature events in western states; Montana’s events will each receive $25,000. Mr. Blackwood reported on the state Commission’s $15,000 grant application to Qwest on behalf of Corps II host communities. Jim Oberhofer was recognized for his efforts in heading up a DES Public Safety Planning effort in the Gallatin Valley. Mr. Blackwood attended their July 19 meeting, as well as one held in Townsend in mid-September. He announced the planned release of a new 2005-2006 L&C commemorative Montana Highway map, and noted that Rita Cortright had served on the advisory committee to provide L&C perspectives. The silhouette from the bicentennial license plate will replace the NPS 2-person image that designates the L&C Trail on the map. The new L&C directional sign image will also be included on the back of the map with an explanation of its significance, which denotes that the traveler is approaching a L&C interpretive area. Highway 12 will be highlighted as the “L&C Highway.” Mr. Blackwood announced the October 28 meeting in Glasgow intended to bring together the Hi-Line communities and Larry McClain of the Discovery Expedition of St. Charles to discuss the re-enactment and how communities can get involved. The Nez Perce Signature Event is planned for the Spring 2006, and Bill Smith, event coordinator, dropped in on August 3 to meet with Mr. Blackwood. Mr. Smith wants to use the venue to encourage travel into Montana, and travel on the return Trail in 2006. The MTRI inter-agency group, comprised of the USFS, NPS, BOR, USFWS, BLM, FWP, Montana Historical Society, and Travel Montana, all expressed a desire to provide assistance to Corps II host communities. He said the Interpreters Interagency Group, comprised of agencies that provide interpretive programs, has also expressed a desire to be involved and provide coordination. Mr. Blackwood said he and Pat Jones, Chief of Interpretation for Corps II, were working to clarify the mechanism and process for identifying and booking speakers for Corps II in Montana. Once finalized this information will be shared with MTRI and Corps II host communities. North Dakota’s Signature Event is planned on Oct. 22-31 in Bismarck and the Circle of State Advisors will meet on Oct. 22. One agenda item will address “lessons learned,” in an effort to assist those states still planning for future events. Another item will be the future of COSA, and whether it ends with the Bicentennial or lives on. COSA is funded through the NPS Challenge Cost Share grant program and they would be discussing their plans to encourage the NPS to continue the CCS program beyond the Bicentennial. The Circle of Tribal Advisors recently released a new PSA that he planed to air later in the meeting if time permitted. The National Ad Council had been running PSAs for some time and this COTA PSA was a part of that campaign. Mr. Blackwood asked how many had seen the National Ad Council’s PSA and a few raised their hands. Regarding Congressional appropriations, Mr. Blackwood reported that it did not appear that funding would be forthcoming for the two Signature Events. However, he said both events were working with Senator Burns’ office and there might be components of the events that would receive funding through Congressional appropriations. The next topic addressed was the Indian protest in South Dakota. Mr. Blackwood gave their web address, www.stoplewisandclark.org and commended MTTA for the positive response they posted on their website. He invited Dyani Bingham to read it to the audience. He reported that the issue was brewing and did not know the implications for Montana. Hal Stearns suggested sharing this information with OPI for dissemination to schools. Mr. Staves directed the topic to the Education Committee for follow-up. Mr. Blackwood said he spoke with several Montana tribes and did not have the sense that there was an uprising or boycott being planned within Montana. He asked Jason Belcourt from Fort Belknap to comment and Mr. Belcourt said their tribe was welcoming the re-enactors. Mr. Blackwood said he had the same response from the Fort Peck Tribal Council. Pam Waggener cautioned against judging all groups based on the actions of a few.

V. Undaunged Stewardship Update - Tom Daubert

In Tom Daubert’s absence Mr. Blackwood referred to the packet of information and DVD provided by Mr. Daubert on the Undaunted Stewardship program in Montana. He explained that this was a preservation and interpretation project for ranchers on the L&C Trail. Ranchers could become involved in doing a restoration project on their land or they could sign up to be a member of Undaunted Stewardship program, which meant they pledged to appropriately manage their land in accordance with program’s guidelines. He cited the Mission Ranch at Livingston as an example of a ranch that conducted a wetlands restoration of a spring creek that incorporated interpretive signage related to Lewis & Clark history at the site. The program was funded primarily through Congress, in partnership with the Bureau of Land Management and Montana Stockgrowers’ Association. The state Commission was credited as a partner because Mr. Blackwood served on the advisory council for the past two years. Mr. Daubert would be invited to present a more in-depth report at the February 2005 meeting. Ms. Rasmussen asked if they were still signing up new properties and Mr. Blackwood said they were accepting members to the program but were probably not signing up new partners who would receive project funding.

VI. Montana Committee for the Humanities Update - Mark Sherouse

Mr. Blackwood introduced Mark Sherouse and noted that MCH was a sponsor of the Commission’s Talent Showcase this past June in Livingston. He said Mr. Sherouse would be a central figure as communities planned for Corps II. Mr. Sherouse thanked the Commission for the opportunity to address them and said MCH very much valued their relationship with the Commission. He noted the two grants MCH received from the Commission for the Speakers Bureau and provided a list of Selected 2004-2006 Lewis and Clark Programs. The Speakers Bureau makes speakers available to communities for a $50 co-payment and covers the speaker’s honorarium through grants from the Commission, NPS CCS, the Cultural Trust and other sources. They have been funding L&C projects since 1972 and this was the largest list of L&C speakers to date. He explained that MCH also does reading and discussion programs, and had just started a series on Lewis & Clark fiction. He touched briefly on the “One Book Montana” program where groups and library friends throughout the state read and discuss one book. Currently they were focusing on James Welch’s Fool’s Crow… In 2005, they would be focusing on something with Lewis & Clark theme and welcomed suggestions. He reported that they had been gearing up for L&C and funding was holding well. Mr. Blackwood said he would visit with Mr. Sherouse to determine how to widely distribute the Speakers Bureau information to Corps II host communities. Mr. Sherouse added that the Montana Center for the Book was another of MCH’s programs, and he provided bookmarks from their recent book festival. They also hold an annual “Lewis & Clark Day,” and next year the Book Festival would be held Sept. 22-24. Their new Speakers Bureau catalog was available on their website, www.humanities-mt.org/speakers.htm and release of the printed version was expected in 7-14 days. He invited people to contact him if they did not receive a printed catalog.

Committee Reports

A. Budget Review - Clint Blackwood

Mr. Blackwood noted the changes made to the budget that was approved at the June meeting. He explained that BLM and the state Commission entered into a cooperative agreement to pass through $6,000 to three Montana communities for Corps II programming support, which included $250 in admin. fees to the Commission. The three RBCs were listed as NE Plains, SW Montana and Western Montana. The budget reflected $2,000 of income in FY05; $4,000 would be shown on the FY06 budget. Both the Income and Expenses sections reflected the $2,000 grant amount and the $250 in admin. fees. He noted that Legacy Campaign expenses had been lessened which affected the expense reimbursement line under Income. License plates revenues were coming in higher than projected. Under Expenses, the $5,000 program grant for MTTA approved last meeting had been added to Expenses. The Contingency Funds amount was also moved from “Grants” into its own line item, which altered the total grants amount, in turn altering the Admin. Overhead percentages. Mr. Staves expressed concern with changing the “Original Budget” column of the worksheet and asked that it be restored to reflect the original budget amounts. He explained that any changes to the approved budget should reflect in the “Balance” column. Staff agreed to make the changes and mail a revised budget. Mr. Blackwood noted the projected Fiscal Year End cash balance of $12,384.13 which, when added to the “Contingency Funds” of $30,636, would total $43,020 that could possibly be allocated to grants at a later date.

Mr. Blackwood noted a grant request for $15,000 had been submitted to the Qwest Foundation, and was not reflected on the budget. He explained that the US Forest Service hoped to contribute $30,000 in this current federal fiscal year to the Commission’s grants program.

Mr. Staves called for commission discussion and questions on the budget, but withheld action until after all committee reports were given. Mr. Blackwood thanked Ms. Cortright for working diligently to translate the state’s SABRS reports into an understandable budget worksheet.

The meeting recessed for a brief break.

B. Education Committee - Hal Stearns

Mr. Staves began by encouraging the distribution of MTTA’s statement read earlier by Dyani Bingham, to schools, possibly through OPI. He made a motion that the Commission partner with MTTA to disseminate their statement to Montana schools. Betsy Baumgart seconded and the motion carried.

Mr. Stearns reported that a member of the DNRC Forestry Division, Bob Harrington, stopped into the Commission’s office recently to discuss a proposal to tie Arbor Day, Tree City USA, Nebraska City, with some type of planting program of trees and native plants identified by early explorers. Mr. Stearns and Mr. Blackwood planned to visit with Mr. Harrington and Jan Lombardi with OPI about this idea and how to involve school students. He then addressed tying the MCH Speakers Bureau to local schools and proposed encouraging MCH speakers to coordinate their community presentations with stops at local schools. He suggested consideration of a grant to help schools with the cost of honorariums. Mr. Blackwood noted that MCH was not on the list of approved 2005 Commission Program Grants, and suggested possibly local businesses could be approached to provide sponsorship funds. Mr. Stearns said the Education Committee would meet next in late November or early December in Helena, and planned to invite all past participants to discuss plans for 2005-2006. He closed by highlighting the Corps of Engineers’ plans for nationwide workshops directed toward interpreters, docents and educators, and said two will be held in Montana in 2005; March 21-25 in Billings, and April 25-29 in Missoula. He suggested the Education Committee could work with OPI to get the word out. Mr. Blackwood complimented OPI on their L&C website. Mr. Monger made a motion directing Mr. Blackwood to send an acknowledgement to OPI regarding their L&C website. Mr. Stearns seconded and the motion carried. Mr. Blackwood explained that all of the information coming from the Education Initiative was being linked directly to the OPI website, thereby providing instant knowledge and information to teachers.

C. Grants Committee

1. 2000-2004 Grant Program Summaries

Ms. Baumgart began by requesting Ms. Cortright to report on the 2000-2004 Grant Program Summaries. Ms. Cortright reported that for 2000, only one project grant remained open, #2000-002 to Camp Fortunate, as it was extended to Dec. 31, 2004. One report remained open from 2001, #2001-002 to the Blackfeet Tribe. She reported that Mr. Blackwood called George Heavy Runner in an attempt to obtain clarification on expenditures under this grant; however, the information has not yet been provided. For 2002, final reports were due Aug. 31, 2003, and only one grant, #2002-005 to the Crow Tribe was delinquent at this time. She did note that the Crow had satisfied the reporting for their 2002 O&P grant. Grant #2002-009 to the Fort Benton Community Improvement Asn. was extended to Oct. 1, 2005, and #2002-010 was received on Oct. 7. For 2003, Ms. Cortright noted that the final report for #2003-001 was received on Oct. 8, after the reports were mailed to the Commission. Three remaining grants close out on Dec. 31, 2004. For 2004 projects, she said #2004-002, #2004-004, and #2004-005 missed the Aug. 31 deadline to submit 6-month reports. Grant #2004-003 submitted their report on Oct. 8. The final report for #2004-008 was received on Oct. 5; however some expenditures were questioned and a follow-up letter was sent out. Regarding O&P Grants, only one remained open from 2003, #2003-017 to Fort Belknap. The Little Shell submitted their report in July 2004. The final reports for 2004 O&P Grants would be due Dec. 31, 2004.

2. NPS CCS Grants Program Update

The FY03 Challenge Cost Share Projects were reviewed next. Ms. Cortright noted that approx. $91,000 remained to pass through the Commission’s budget. For FY04, about $80,000 remained to pass through, with two grants already closed out. She referred to the press release from the NPS announcing the 2005 Challenge Cost Share program, and noted that about $4 mil. would be available for grants. The application is on-line now, and linked from the Commission’s “Funding” section and must be submitted by January 14, 2005. Mr. Blackwood encouraged Montana communities to take full advantage of this program, as Montana’s events were still future.

Program Grants

Program Grants were reviewed next. Ms. Cortright referred to the handout that listed all Program Grants from FY 2002 through those approved by the Commission for FY 2005. She explained the Commission had voted to grant a total of $155,500 for FY 2005, including, $5,000 to MTTA, $80,000 to Explore!, $20,00 to Clark on the Yellowstone, and $10,000 to the Confluence Event. The $18,000 total to Gallatin and the L&C Trail Bicentennial Commissions represented PPL funds donated through the Legacy Campaign to the Commission for interpretive sign projects in Montana. She noted that Mr. Blackwood had been in contact with Dave Hoffman of PPL, and she reviewed the list of interpretive sign sites approved in FY 2004 for the Great Falls corridor. Sign locations approved for PPL’s FY 2005 contribution included the Great Northern Town Center bicentennial plaza in Helena, a bronze entry sign at “Two Camps Vista” above Devil’s Elbow Campground on Hauser Lake, and three signs in Headwaters State Park. Mr. Monger asked about unexpended grant funds that were returned to the Commission and Ms. Cortright responded that they are put into the License Plate fund. Mr. Blackwood noted that the Commission has granted out approx. $900,000 total to date. Ms. Baumgart thanked Ms. Cortright for her work in managing the various grants programs.

3. Tribal Relations Subcommittee

Regarding Tribal Relations, Mr. McDonald asked about the delinquent status on the Tribal O&P Grants. Mr. Blackwood explained he spoke with Darrell Martin regarding their report, and said the last communication he had with the Blackfeet indicated their report had been prepared and was awaiting a signature. Mr. McDonald asked if Mr. Blackwood had contacted the Governor’s Office and he responded that he had called and left messages for Lori Ryan, in the Office of Indian Affairs, however she has not responded to his calls. Mr. Blackwood said the Commission was on record that eligibility for future grants depended on groups being in good standing. Mr. Stearns asked Ms. Bingham if she could help make the Tribes aware of the “good standing” requirement and she responded that they were already aware.

4. 2005 Grant Program Update

Ms. Baumgart addressed the 2005 Grant Program by reviewing the points in Mr. Blackwood’s memo to the Grants Committee dated Oct. 5, 2004. She reviewed the amounts and order of priority for receipt of FY05 grant funds set during the Commission’s Febr. 2004 meeting. She noted that during the Febr. meeting both the Salish and Blackfeet events were acknowledged as significant and eligible to receive Commission funding, and requested that the Salish event be included as #7 in the priority list for receipt of up to $2,000 to fund initial planning activities. Mr. Blackwood said the Salish were also encouraged to apply for NPS CCS funds and COTA funds. Ms. Baumgart said the committee was recommending that the Commission concentrate on funding 2005 events at this time with the available contingency funds in the FY05 budget, and not allocate funds to 2006 projects, with the exception of Clark on the Yellowstone. She addressed the distribution of grant funds, and noted that all of the funds were not currently in hand. The Committee requested allowing the staff to coordinate disbursement of funds to projects through the Executive Committee. Ms. Baumgart said it was her recommendation to incorporate the use of an actual contract between the Commission and program grant recipients, in lieu of the past practice of signing a Letter of Agreement. This would address the required 2:1 match requirement and repayment of any unspent grant funds. The draft contract would be reviewed by legal staff prior to implementation. The last item Ms. Baumgart addressed was the final report due dates as noted in the Oct. 5, 2004 memo. The major events’ reporting deadlines were set, and the Corps II host community reports would be required 45 days following their individual events. Ms. Baumgart made a motion requesting the Commission accept all of the recommendations incorporated in the Grants Committee’s report. Betty Stone seconded the motion. Mr. Monger asked for clarification on the timing and approval of disbursement of funds. Mr. Blackwood said he would prefer to have the flexibility to work directly with each of the grant recipients to allocate funds. Mr. Monger requested an amendment to the motion to allow staff to work directly with grant recipients for the allocation of funds. Mr. Stearns seconded. Mr. Blackwood explained that this would provide him the flexibility to allocate based on need, cash flow and priority order, and would not involve Executive Committee approval. The motion on the amendment carried. Mr. Staves called for a vote on the motion to accept the Grants Committee’s recommendations and the motion carried.

5. Contingency Fund Allocation Recommendations

Mr. Blackwood said he anticipated the Grants Committee would meet 2-3 weeks ahead of the Febr. 2005 Commission meeting to review income and the balance of the contingency fund, and formulate a recommendation regarding allocation of contingency funds for presentation at the Feb. 2005 Commission meeting.

6. PPL Grants Review

Mr. Blackwood noted that allocation of the first two $20,000 payments from PPL was addressed earlier in the meeting. He reported on his initial conversation with PPL regarding allocation of the third payment, which would be directed to the regional commissions along the Yellowstone Corridor. He planned to send a letter to each of them in the next 30 days soliciting their area’s plans for additional interpretive signage.

Mr. Staves invited Steve Adams, with NPS in Omaha, to address the Commission. Mr. Adams said this was his first trip to Montana, having driven here from North Dakota. He attended various meeting along the way, and gained first-hand knowledge of the Montana locations for Corps II in 2005 and 2006. He said the partnerships that have formed were crucial and hoped they continued beyond the Bicentennial. He said the future of the Challenge Cost Share program would be determined by the L&C Congressional Caucus, and noted that there were 17 other National Historic Trails in the US that each receive $100,000 in annual support. Mr. Blackwood expressed appreciation for Laurie Heupel’s assistance with Bicentennial projects, in addition to that from Dick Williams and Jeff Olson.

RBC/Tribal Reps Presentations on Activities & Key Projects

Mr. Staves called for reports from regional bicentennial commissions or tribal representatives. Steve Kubick with the Upper Missouri RBC offered to field questions based on the printed report submitted by Peggy Bourne with Explore! the Big Sky. He reported on the $18,000 from PPL for interpretive signage and spoke about the plans under way at the Great Falls Intl. Airport to highlight Montana Tribal history. Tribal flags would be displayed above the escalator and a tepee and static display will be placed at the top of the escalator. Mr. Kubick offered to share the interpretive concept with other major Montana airports, and said if contacted he would provide the information via e-mail through Clint Blackwood. He indicated that James Parker Shields and Laurie Heupel would be working through Dyani Bingham to obtain Tribal review of the interpretive panels.

Marilyn Strange, with the Stillwater County RBC, reported on Clark’s Canoe Camp, held this summer in 109 degree weather. They displayed a dugout, as well as interpretive areas addressing clothing, weapons and tanning; and a few vendors participated. On Sunday the Crow Indian perspective was highlighted through stories. The event would be repeated next year. She reported that 17 2x4 foot color banners were posted in Billings depicting the Pillar with the Yellowstone River in the background. Plans called for 21 banners to be posted in Columbus, 5 in Absarokee, and 1 in Reed Point, and were serving as a community fundraising tool. Work continues on the Stillwater Visitor Information Center, and they hoped to install a L&C interpretive area and a bronze park containing statues representative of the founders of Stillwater County area.

Dick Alberts, L&C Co. Trail L&C Co. RBC, reported they were 99% completed with the Two Camps Vista located on BLM land at Canyon Ferry Reservoir, northeast of Helena near Lakeside, with a 2005 dedication planned. Interpretive signage addresses the Helena Valley, L&C in the area, Native Americans, geology, farming and mining. Their second and major project is in the Great Northern Town Center in Helena, and addresses the L&C experience in Montana. Plans call for a Bicentennial Plaza to include stylized Missouri and Yellowstone rivers, with 21 events commemorated through signage, art, sculptures and landscaping. The City of Helena was currently signing the construction contract for the project that Mr. Alberts hoped would be completed by July 2005. A project was also under way at the airport in the new baggage area that incorporated a large print of Lewis breaking camp at Field’s Gulch in the Gates of the Mountains area. The Helena National Forest will provide a continuous TV video presentation of Lewis and Clark in the Helena area that will be incorporated in the display by 2005. Five interpretive signs were being planned for the corridor from the Dearborn River to the White Earth Campground funded by a NPS Challenge Cost Share grant. In closing he said a committee was formed to work with Corps II in 2005, in addition to the local celebration planned for the Helena area. Their theme, “Gateway to the Rockies Bicentennial Gathering,” was for the events scheduled July 7-21, 2005. Mr. Stearns asked about plans for locating a statue on the Capitol Grounds and Mr. Monger responded that there was a presentation made to the Capitol Grounds Advisory Committee on a private fundraising effort to place a Sacajawea statue on Capitol grounds.

Pam Waggener reported on plans in the Three Forks area, in particular the Three Forks Area Festival of Discovery, a heritage celebration focused on L&C for 2003-2006. The Festival is held the 4th weekend of July annually and had grown from a Saturday morning event to four days in duration. The 2005 dates are July 21-24. They have revived the L&C Pageant for four presentations and canoe tours were planned on the Jefferson River. Plans also included a L&C Honor Guard encampment, a craft fair, children’s activities, statue unveiling, and a performance on Sunday by Rob Quist and Jack Gladstone. Pam Waggener is the event coordinator for Three Forks Area Festival of Discovery, July 21-24 in Three Forks. Sue Shockley is the event coordinator for the Corps II event July 22-30 in Bozeman, and both events were working together to complement each other.

The meeting adjourned at 5:00 p.m. for a reception at The People’s Center, co-hosted by The People’s Center and MTTA.

I. Call to Order, October 15, 2004

Chairman Staves called the meeting to order at 8:30 a.m. and welcomed the audience.

II. Introductions

Chairman Staves called for introductions. Commissioners included: Doug Monger, Betsy Baumgart, Marcy Hamburg, Hal Stearns, Jack Lepley, Tootie Rasmussen, Homer Staves and Betty Stone. Wyman McDonald joined the meeting at 9:30 a.m. and Arnie Olsen joined the meeting at 10:00 a.m. Staff included Clint Blackwood and Rita Cortright.

Guests included: R. G. Montgomery, Pam Waggener, Sandra Cahill, Marilyn Strange, Jody Smith, Dave Walter, Dick Alberts, Jim Oberhofer, Ron Clark, Scott Sproull, Steve Kubick, Carol Bronson, Cameron Clark, Jeff Olson, Mr. & Mrs. Steve Adams, Joe McDonald, Mary Jane Charlo and Dyani Bingham.

National Ad Council's PSA

Mr. Blackwood explained that about a year ago the National Ad Council launched a campaign funded by the National Council of the L&C Bicentennial with money from the Hewlett Foundation. The first spots had been airing, and a second spot was planned. He learned of the second ad’s content through Betsy Baumgart and passed around printed copies of the TV, print and radio spots planned for production. He and Ms. Baumgart expressed concern in particular with the TV ad, as it was a “doom and gloom” theme that did not accurately depict the Trail in western states. He wanted people to be aware that the campaign was about to launch. Mr. Blackwood played two video PSAs for the Circle of Tribal Advisors that were also produced in conjunction with the National Ad Council’s campaign. He felt they were well done. When the first National Council ads were being produced Mr. Blackwood wrote a letter expressing the Commission’s views that they did not find them to be appropriate. This ad contained images of sites that were off the Trail, such as Grand Canyon and Devil’s Tower. He received a letter noting the Commission’s objections, but the National Council declined to change the ads. Mr. Blackwood felt that opposition to this new ad would receive the same reaction. He had been in contact with Catherine French, who agreed to provide a schedule for airing the PSAs, but he had not yet received the promised information and offered to follow up with her. Mr. Monger made a motion to direct Mr. Blackwood to send a letter to the National Council voicing the Commission’s objections to the new ads, noting they are not representative of the Trail in western states. Ms. Rasmussen seconded. Mr. Stearns asked if the Commission should go a step further and do something with the media in Montana. Ms. Bronson said it was her understanding that the National Council had no control over the content of the ads being produced by the Ad Council. She said the only option was to air the ad as produced or pull the entire campaign. Mr. Monger said his concern was that one national level negative ad could undo the marketing efforts of Travel Montana. Mr. Staves tabled the motion until the “New Business” segment of the meeting.

RBC/Tribal Reps Presentations on Activities & Key Projects

Sandra Cahill from the Great Bend of the Yellowstone RBC reported on events and activities in the Livingston area, which included their recent event, “Taste of the Trail.” She noted a vault toilet had been installed by the DOT near their recently completed interpretive sign, and half of the 12 driving tour signs were completed; 6 remained to be finished, along with the brochure. The bronze statue of Sacajaewa on horseback planned for placement in Sacajawea Park in Livingston would be unveiled at a ceremony on July 16, 2006; miniatures were currently on sale. Other fundraising activities included a quilt raffle, painting raffle, donations of bricks, and money jars at various locations in Livingston, in an effort to raise $100,000.

R. G. Montgomery reported on activities of the Gallatin L&C Bic. Assn., which had now become a part of the Headwaters Chapter. He said their main focus was supporting the Museum of the Rockies, the Festival and Corps II at the Bozeman fairgrounds on July 22-31, 2005. Their Chapter has supported MOR with speakers, and planned to continue that effort. He noted the museum’s exhibit, “West of Wonder,” and the L&C Challenge Course, saying it experienced good attendance this summer. The Course has been taken down for the winter, but would be open again next spring and through 2005; however, he did not know if it would be up during 2006. He spoke about the possibility of an orientation sign that would alert travelers in the Three Forks area to events planned during the summer.

Scott Sproull reported on activities in Western MT RBC, noting five events were currently planned for 2005: 1) the COE Training Workshop in Missoula in April; 2) the Corps II visit to Hamilton, Aug. 31 – Sept. 3; 3) the Corps II visit to Lolo, Sept. 8-11; 4) Travelers’ Rest Annual Anniversary Events, Sept. 8-11; and 5) “Encountering the Bitterroot Salish,” Sept. 9-10, south of Sula. Events planned in 2006 included the Corps II visit to Missoula, June 21-25; “Lewis & Clark in the Rockies,” June 21 – July 7; and an offer to partner on the Corps II visit to Lincoln, June 30 – July 2. Mr. Sproull referenced his handout that contained a picture of the recently completed kiosk at Lost Trail Pass. An interpretive sign was under way for the Sula Interpretive Trail and should be completed in the fall of 2005. Signage at Caras Park in downtown Missoula was also planned for completion by the fall of 2005. Mr. Sproull said he requested and received funding assistance from the City of Missoula and Missoula County in the amount of $10,000 each annually for two years to fund an events coordinator position.

Betty Stone reported on activities of the Northeastern Plains RBC. Their main focus has been planning for the “Lewis & Clark at the Confluence;” however, planning was also under way for Corps II at Wolf Point and Glasgow. Diane Brandt and Betty Stone both planned to attend the North Dakota Signature Event in Bismarck next week to promote the “Confluence” event. They held a public safety meeting recently for DES coordinators, sheriffs, and agency representatives. Plans were under way for an Oct. 28 meeting in Glasglow with Clint Blackwood and Larry McClain from the St. Charles re-enactors group and representatives of communities along the Trail to make plans for coordinating with the St. Charles group. Their regional group was also coordinating with museums in their area to hold L&C Days and would assist with bringing traveling trunks to participating museums.

Marcy Hamburg reported on activities of the Lower Yellowstone RBC in preparation for Corps II in 2006 in Miles City and Sidney. They recently completed a kiosk at Sidney with a $20,000 grant from the Commission. Chainsaw statues had also been commissioned and installed near the kiosk. She reported that the event, “Clark on the Yellowstone,” held July 26-30, at the Custer County Art & Heritage Center park, was attended by about 475 people. The event was funded by a grant from the state Commission. This will be an annual event, included in their “Heritage Days” celebration. Ms. Hamburg said Sidney would host Corps II from Aug. 8-12, 2006, and they were planning a fundraiser event called, “Clark’s Cookout,” which would include an authentic bison meal, music and games. She displayed the wooden game chips that would be sold 4 for a dollar to allow people to participate in the games. She said a Savage area resident has commissioned an artist to paint some of the highlights noted in the Journals.

Betsy Baumgart encouraged everyone planning events, once event dates were set, to submit the information to Travel Montana for inclusion on their multi-year Calendar of Events.

Tootie Rasmussen reported on activities of the Golden Triangle RBC. She said their latest project was to raise awareness of the five mountains in the Bob Marshall Wilderness that were named for Expedition members.

U.S. Army National Guard Activities Update

In the absence of Ltc. Jon Jackson, Mr. Blackwood reported that on the national level the National Guard received an appropriation of $1.9 million. The Montana Guard has submitted a request to receive their portion of the appropriation, but the amount was not yet determined. Also, the language specifying the use of funds would be changing. In the past the Guard could assist with very specific duties; the new language broadens what would be allowed in support of civil authority. Mr. Blackwood agreed to disseminate further information to Regional Commissions once the details were known.

E. Events/Calendar Coordination Committee - Tootie Rasmussen

Mr. Staves called on Ms. Rasmussen to deliver the Events/Calendar Coordination Committee report. She called on Mr. Blackwood to report on the Bismarck Signature Event. He noted the event was scheduled on Oct. 22-30 in Bismarck, and planned to attend and help staff a Montana booth in partnership with Travel Montana and the two Montana Signature Events, where a wide variety of literature would be distributed. This event will provide him with first-hand knowledge of a signature event, including the Corps II setup. The National Council, COTA and COSA also planned to hold meetings. Mr. Stearns requested Mr. Blackwood to send an e-mail report to Commissioners following the Bismarck event detailing the event numbers and responses to portions of the event, especially Corps II. Pam Waggener referred to UM’s website that provided information on out-of-state visitors’ intent to come to Montana. Mr. Staves explained this in-depth out-of-state visitor survey was done by UM every 4-5 years and was funded with bed tax through Travel Montana. They planned to re-do the survey next year to include L&C data, which could be accessed at www.montanaresearch.info.

The Explore! the Big Sky Signature Event report was submitted in writing, as Peggy Bourne was unable to attend. Ms. Rasmussen provided highlights from the report, noting that under the ‘Budget’ category, expenditures totaled $2,780,000; total revenues were $2,780.00. Significant financial partners included Travel Montana, Bresnan Communications, BLM, FS, City of Great Falls, Certified Folder and the Montana L&C Bicentennial Commission. They recently hired a second full-time employee, Julie Klesh, as en events planner. Regarding marketing, they completed their first PSA utilizing Travel Montana’s “In Your Own Backyard” PSA and added an Explore! message. It has begun airing in 17 Montana markets and Bresnan Communications donated 47,000 spots. A new brochure had been completed and was being distributed by Certified Folder; 200,000 were printed and 80,000 had been distributed. Events tickets went on sale and could be purchased off their website at www.explorethebigsky.org or by calling 406-455-8514.

Jeff Dietz was not able to attend, but submitted a written report on the Clark on the Yellowstone Signature Event. Ms. Rasmussen reported on the Sept. 13, 2004 kickoff of their $1.1 million fundraising effort. A 9-minute DVD had been produced to assist in promoting the event and its primary use would be to assist in fundraising and recruitment of volunteers. Mr. Blackwood noted the DVD was set up for airing on a laptop computer at the back of the room and invited people to view it at their leisure. Current efforts were directed to developing a site plan at Pompeys Pillar for the signature event. Discussions were held with MTTA regarding Tribal involvement and MTTA committed to hosting the Native American Encampment at the Pillar. The anniversary of Captain Clark’s journey through the Yellowstone Valley was commemorated with photographs taken throughout the Valley from Livingston to Williston, and the opening of the photographic exhibit was held at the Yellowstone Art Museum Sept. 15, 2004. Efforts continue to develop a variety of venues within the Billings community for the Signature Events. Talks were currently under way with the Billings METRA who would host Corps II and a possible shuttle station.

Betty Stone reported on the event, Lewis and Clark at the Confluence, set for April 29-May 1, 2005. Event posters were made available and Ms. Stone reported plans were well under way. The program was being finalized, and Hal Stearns, Clay Jenkinson and the Great Falls Lewis and Clark Honor Guard were noted as a few of the featured presenters. Logistical planning was under way and planners were working with MTTA regarding Tribal involvement, which would be funded by the $10,000 grant from the state Commission. Ms. Stone planned to attend the Bismarck Signature Event to promote the Confluence event.

Scott Sproull was invited to add comments to his earlier report on the event, “Lewis and Clark in the Rockies,” scheduled for June 21-July 7, 2006. He confirmed they were not trying to create new events, but planned to tie together existing L&C-related activities in the Bitterroot Valley and said a lot of detailed work remained to be done. Mr. Blackwood said he expected Mary Jane Charlo at the meeting to talk about their vision for the Salish event, “Encountering the Bitterroot Salish,” planned for Sept. 9-10, 2005 in the Sula area. He wanted to offer her time on the agenda when she arrived.

The 2006 Blackfeet event was still in the planning stages; however, Mr. Blackwood said part of the event might be directed toward renaming the Fight Site with a Blackfeet name, and possibly an expanded symposium to talk about their version of the event. Ms. Rasmussen said Joni Stewart and Larry Epstein were working with the Blackfeet on event planning.

Mr. Blackwood provided an update on Corps II host communities. He noted that MTRI was working with communities to determine how their agencies could provide assistance. Pat Jones very recently committed to make additional visits to Montana this fall; she has been to all non-Indian communities except Sidney. Mr. Blackwood said he had promises and commitments that Corps II staff will be out this Fall to revisit all Corps II sites and make initial contacts with the Tribal locations. One area that still needed coordination with Pat Jones was scheduling, as there was some misunderstanding regarding who was responsible to schedule the talent for the Tent of Many Voices. He said all scheduling must funnel through a local programming coordinator in each community and then on to Pat Jones for her review. Mr. Blackwood had a draft memo ready to mail once he received Pat Jones’ approval. He noted that community contacts were listed on the Commission’s website under the “Montana Events” section and requested immediate notification if any of those contacts changed. Mr. Blackwood stressed the need for NPS initial contacts with Tribal communities. Ms. Baumgart asked if NPS had any attendance counts or data they could share to help Montana communities with their planning. Mr. Adams said he had Corps II numbers, but not accurate counts for the Signature Events. Mr. Blackwood said the Corps II tent had 250 seats, and 8 hours of programming daily, and even if they were booked solid, it would not reflect the visitation numbers to a given community. He said community visitation numbers would be more helpful, but harder to come by. Jeff Olson said their maximum capacity was about 2,500 people per day in the Corps II tent. During the school year the count was 600-800 students daily. He said the numbers of people passing the front desk of the exhibit were counted and people attending programs were counted. Out of those total counts, numbers were distilled for Corps II attendance, and he offered to share those numbers. Mr. Blackwood offered to distribute the information on to Montana host communities. Mr. Olson said that Stephen Ambrose’s initial visitation estimates have proven not to be the reality; however, Montana and Idaho were target destinations for visitors during the Bicentennial.

Mr. Blackwood addressed the Interpretive Mini-Camps Concept. He said following the February 2004 Commission meeting he had discussions with the L&C Honor Guard and the Discovery Expedition of St. Charles regarding the possibility of holding interpretive mini-camps following the Great Falls signature event. The St. Charles group indicated an interest in continuing on through Montana in 2005 and Mr. Blackwood posed the idea of creating one or two-day interpretive camps staged in several communities along the Trail from Great Falls south to Lolo. He had already communicated the idea to representatives in various communities and they were receptive to the idea. Both re-enactors groups were interested in sharing the ten identified locations. When he posed the idea to the Signature Event planners they expressed concerns that creating events in smaller communities might lessen the impact of the Signature Events and Corps II host sites. In retrospect he felt he had been overly ambitious and recommended backing away from the concept and instead work with Corps II host sites to enhance their offerings by including an interpretive camp if they desired. Some of the 10 sites noted were already Corps II host sites. Mr. Stearns suggested the production of a 1 or 2-page document of ideas that included lessons learned and successes along the Trail for community consideration. Ms. Rasmussen said many small communities on the Trail have had and will continue to hold L&C events, and they should not be discouraged. Mr. Blackwood offered to get back in touch with the Corps II host communities and offer assistance with contacting re-enactors if they were interested in holding a mini-camp in conjunction with Corps II. Pat Jones had indicated that this concept has worked well in other locations. Mr. Stearns made a motion directing Mr. Blackwood to develop a 1 or 2-page document containing ideas that communities might want to consider, such as the mini-camps idea. Betsy Baumgart seconded and the motion carried.

Wyman McDonald introduced Joe McDonald, president of Salish Kootenai College. Mr. McDonald welcomed the Commission and thanked them for holding their meeting on campus. He noted that the Lewis & Clark Expedition encountered a great civilization in the Flathead area 200 years ago. He said the campus was accredited in 1980, and its primary purpose was to serve the Indian people. He explained the Louis Caye building was made possible by the American Indian College Fund and the Kellogg Foundation. Mr. Staves thanked Mr. McDonald for his hospitality.

The meeting recessed for a break and reconvened at 10:15 a.m.

IX. Transition Committee

Mr. Staves explained that according to legislation the Commission sunsets December 31, 2007. He said several options existed regarding the sunset date and funding and called for volunteers to serve on a Transition Committee. Betsy Baumgart, Doug Monger, Arnie Olsen, Steve Kubick and Carol Bronson were named to the committee with Hal Stearns serving as chair. Doug Monger noted that if legislation were needed it must be submitted by the Dec. 3 deadline and asked if there were a means for this committee to report back to the full Commission in time to meet the deadline. Mr. Staves said the Bylaws gave the Executive Committee the authority. Mr. Blackwood explained that the Executive Committee also functioned as the Legislative Committee. Mr. Staves requested the Transition Committee to meet as soon as possible, and said if necessary, the full Commission could be polled via e-mail, and then the Executive Committee could take action.

D. License Plate Committee - Betty Stone

Mr. Staves explained that he removed himself as chair of the License Plate Committee, and said Betty Stone accepted the committee chair following the Febr. meeting. Ms. Stone referred to the sales recap handout, noting that as of September income totaled $146,400, and $170,000 in total income was projected by year end. She said the license plate had been a great source of revenue and had contributed greatly to the Grants Program. She explained that the enabling legislation for the license plate stated that revenues would come to the Commission through Dec. 31, 2006. After that date revenue would flow into the state General Fund. She noted the Dec. 31, 2007, sunset date for the Commission and said the Grants Committee discussed and considered several options, but because there were so many variables, felt they could not recommend one specific option to the Commission. Ms. Stone reviewed four options: 1) a legislative change to extend the date by one year to Dec. 31, 2007 for license plate revenues to flow to the Commission; however she cautioned there was no guarantee this legislation would pass. 2) Other groups such as the Lewis & Clark Trail Heritage Foundation, Pompeys Pillar Hist. Assn. and the Montana Historical Society, had expressed a desire to be named as the license plate sponsor. She explained that Arnie Olsen has initiated a bill draft that would direct funds to the Montana Historical Society and he indicated the funds would go to support L&C projects. Grant Committee members felt that at least a portion of the funds should be for designated for a grants program for community L&C projects. She noted the Society had L&C projects that needed funding as well, and said they had discussed 50% going to the Society for L&C projects and 50% to a grants program for L&C community projects. 3) The last option was to draft legislation designating the funds to the Commission through Dec. 31, 2007. She called for discussion on the four options. Jack Lepley spoke in support of the Commission retaining the funds through Dec. 31, 2007, and said if legislation was sought extending the life of the Commission beyond 2007, the license plate revenues should continue with the Commission through its existence. Mr. Staves explained that the sale of new plates would end Dec. 31, 2006, and the $20/plate renewal fees would continue into the future. One option would be to allow for the sale of new plates past Dec. 31. 2006. Betsy Baumgart agreed with Mr. Lepley that funding should coincide with the life of the Commission. Mr. Staves asked if the Commission desired to take action on this item today. Ms. Stone asked Mr. Olsen if he would be willing to create a community grants program funded by license plate revenues once they were no longer required by the Commission. Mr. Olsen said he would, and added that he agreed that funding should come to the Commission as long as it was in existence. He was also in support of selling new plates as long as the Commission was in existence. Clint asked Mr. Olsen if his draft legislation could incorporate the following; retaining the revenue with the Commission as long as it was in existence; continuing the sale of new plates; and at the point that the Commission sunsetted, directing the funds to the Society. Mr. Olsen agreed that only one bill would be necessary and said getting the right sponsor was important. He cautioned that a timely, unified approach would be helpful in fending off other attempts to redirect the funds. Mr. Staves outlined three separate issues: 1) the sale of new plates past Dec. 31, 2006; 2) whether the money stayed with the Commission through its existence; and 3) where funds should go after the Commission sunsets. Doug Monger said there might be other viable entities that could receive and grant the license plate funds, but felt that identifying a friendly sponsor and obtaining a bill draft were the first priorities. He recommended legislation that would continue the funds to the Commission through Dec. 31, 2007, extend the sale of new plates through Dec. 31, 2007, and name a new sponsor effective at the sunset of the Commission with a percentage restricted to L&C community grants, and suggested letting the Transition Committee deal with the issues first. Mr. Olsen said they were talking about a Commission effort, but it would be a Society bill. Mr. Monger said his point was that a place holder bill would not have to be a Society bill. Mr. Olsen questioned the advantage of that approach. Mr. Monger said the Transition Committee should be left to do the work and not suppose the legislation should be tied to the Society. Mr. Lepley said the Commission had been under the Society since its inception and did not support relinquishing the sponsorship of the license plate funds to an entity outside of the State. He felt the Society served the entire state and did not see why the Commission was hesitating, and supported keeping the funds in a state agency underneath the Historical Society. He said the percentage to be allocated in community grants and the percentage to be retained could be determined by the Committee and said he would offer a motion to that effect. Ms. Baumgart asked for a clarification of the motion. Mr. Lepley said any legislation beyond the Commission for the Lewis & Clark license plate money would be handled by the Montana Historical Society. Mr. Staves said that motion was narrowed down to just focusing on what happened after the Commission’s sunset date. Mr. Lepley said they all agreed that the license plate funds would be retained by the Commission through its existence. Ms. Stone spoke in support of a unified approach on one bill, and felt that including the allocation of funds for local communities would insure legislative support. Carol Bronson asked if the L&C Trail Heritage Foundation could submit a letter outlining their vision for the future of the funds. Mr. Staves said Mr. Olsen’s point was valid, that any money collected by the state must go to a state agency first; funds could not go directly to the Trail Heritage Foundation or to Pompeys Pillar. He said Mr. Olsen’s proposal would allow for the Society to receive the funds and redirect a portion to the private sector through grants. Mr. Monger spoke against the motion saying they did not have the level of detail to categorically say the Commission should be attached forever to the Historical Society; however he had no issue with the past relationship. He said the simpler the legislation the better and felt the only legislative change needed immediately was to replace the Dec. 31, 2006 date with Dec. 31, 2007 to match the life of the Commission. He did not feel it was appropriate at this time to address the long-term effects of this motion. Mr. Staves said it was his understanding that the motion would allow for a draft place holder bill that could be amended later. Mr. Monger said it was his understand that this motion would preclude the Commission from introducing a separate piece of legislation. Ms. Stone agreed with Mr. Monger, and said the Society could draft a bill that the Commission did not support and she was not comfortable voting for the motion until she reviewed the bill draft. Mr. Olsen said all they were talking about was the mechanism, and if it were not the Society, it would have to be State Parks or Commerce, as the funds must channel through one of those agencies. Ms. Baumgart asked for clarification and Mr. Staves said the funds must flow to a state agency, but the legislation could be requested by anyone through a legislator. Mr. Monger offered a substitute motion that the Commission pursue getting a generic bill draft request from a legislator prior to December 3 to prepare the Commission for any action that might be needed during the 2005 Legislature. Mr. Staves said that was a separate motion and he wanted to deal with the motion on the floor and called for comments on Mr. Lepley’s motion. Ms. Hamburg asked to hear the motion again and Mr. Stearns asked Mr. Lepley if he would restate the motion. Mr. Lepley deferred to Mr. Staves to paraphrase the motion and Mr. Staves said the motion was very specific to the funding and said that any license plate funds available after the sunset of the Commission would go to the Historical Society. Marcy Hamburg asked Mr. Olsen if the Society received the funds, how would they disburse the funds and at what level would the grants projects be funded? She also asked if the motion passed, was the Society being given full control of the funds. Mr. Olsen said the percentage was yet to be determined, but he was proposing a grant program to disburse funds. Ms. Hamburg asked if the percentage would come from the Committee and Mr. Olsen agreed that a recommendation would come from the Committee to the full Commission. Ms. Baumgart said she understood Mr. Lepley’s motion to say that any legislation drafted on behalf of the Commission dealing with the license plate issue would go through the Historical Society, and she heard Mr. Staves restate the motion to say that the Commission was agreeing that they would direct funding to the Society. She felt there were two issues being discussed; one was legislation through the Society. The other regarded revenue from the license plate and she heard Mr. Staves say the Commission had made the decision to do that. Mr. Lepley clarified that he wanted the legislation to go through the Society, and allow the Committee to do its work by deciding how to distribute funds after the Commission’s sunset. Mr. Staves asked Mr. Monger for clarification that the bill could be drafted without naming a recipient of the license plate funds. Mr. Monger said he only desired a placeholder bill and was not comfortable making a long-term decision directing the funds to any organization. Ms. Baumgart suggested that changing the date from Dec. 31, 2006 to Dec. 31, 2007 was the only change needed this session and would allow time for a later decision on future distribution of license plate revenues. Mr. Staves said one of the recommendations for Transition Committee consideration was the Dec. 31, 2007 sunset date of the Commission. Ms. Baumgart said the Committee could come back and recommend to the Commission that the funding go to the Society for a grants program. Mr. Blackwood agreed that as long as the Commission was in existence through 2007, and there was funding through 2007, the Commission could decide where to direct the funds. Mr. Olsen cautioned that by delaying the determination they risked having someone else introduce legislation to get the funds. Ms. Baumgart suggested the Commission could draft its own legislation to extend the funding of the license plates through the Commission’s life and the Historical Society could continue with their legislation regarding the change of date, including that if the license plates were extended to the Commission until ’07, once the Commission was no longer active, the funds would go to the Society. Mr. McDonald called for the question on Mr. Lepley’s motion. Mr. Staves called for a vote in favor of calling for the question and the motion passed. He then called for a vote in favor of the motion and asked for a show of hands in favor; only 3 voted in favor, therefore the motion failed. Mr. Monger moved to direct the Executive Director to pursue securing a sponsor for a bill draft request to take care of any Commission business that might be needed during the 2005 Legislature. Betsy Baumgart seconded. Mr. Staves called for discussion. Ms. Baumgart said this provided an opportunity for the Transition Committee to do its work related to the license plate legislation, and in addition, address how to close up the business of the Commission, which might identify other legislative issues that were unknown at this time. Mr. Olsen asked if the Bed Tax funds to the Commission were secure and Ms. Baumgart responded that TAC had discussed this, and said the $200,000 in HB2 technically should end each biennium, but added it has continued without question in the past and she expected it would continue as long as the Commission was in existence. She added however there was nothing legislatively to indicate that it would. Mr. Staves added there were some legislators who did not agree that it would last. Ms. Hamburg asked about the fiscal impact to the Commission regarding a lobbyist, and Mr. Blackwood said he would register as a lobbyist for $50. Mr. Monger restated his motion, and Mr. Blackwood added that the Transition Committee would fill in the blanks regarding what that might mean. Mr. Staves called for the vote and the motion carried.. Mr. Monger suggested discussion was needed regarding the future of the grant program proposed by Mr. Olsen. Mr. Staves suggested this would fall to the Transition Committee to consider. Mr. Monger asked Mr. Olsen if he would share his bill draft with the Transition Committee and Mr. Olsen agreed.

Mary Jane Charlo arrived and Mr. Staves invited her to address the Commission regarding the event, “Encountering the Bitterroot Salish,” planned for September 9-10, 2005, in the Sula area. Ms. Charlo explained that the event was intended to commemorate the September 4, 1805, meeting where the Bitterroot Salish welcomed, fed and assisted the 33 hungry and exhausted travelers of the L&C Expedition in the area known as “The Great Clearing,” in the Upper Bitterroot Valley. The area was known as Ross’ Hole to fur trappers; today it is known as Sula, Montana. Ms. Charlo presented a draft budget of $21,025 for the two-day event, and explained that it was customary to include cash awards for top dancers in various categories, as well as for music, drummers, jackets, emcees and food. Mr. Blackwood remarked that this was a great start, and asked her to coordinate event planning with Scott Sproull. He also suggested they apply for grant funds and noted the Commission had agreed to provide $2,000 for initial planning needs. Mr. Blackwood thanked Mary Jane and Dyani Bingham for last evening’s reception.

F. Fundraising & Promotion Committee - Arnie Olsen

Mr. Olsen reported that the Legacy Campaign’s Coordinating Committee last met in August via conference call. He reported that staff continued to monitor and receipt pledge payments. The database had been updated and divided by region and provided to Campaign partners earlier this summer for use in fundraising. Since their last meeting donations totaled $21,850, with only $1,000 in undesignated funds. He reported that about $24,000 was expected by Dec. 31. Expenses were averaging about $300 per month.

G. Senate Art Legacy Committee - Arnie Olsen

Mr. Olsen began his report on the Senate Art Project by saying it remained challenging because of the fact they weren’t funded to accomplish the project. He said the project was moving forward; the silver medallions were sold out and about 100 bronze medallions had been sold. Ads were placed in magazines and newsletters seeking Christmas sales. The artist, Eugene Daub, was working on the small clay relief, and sales of the $3,500 miniature bronzes would begin as soon as the clay was completed and photographed. The medallion molds had been sent to the mint and he hoped to receive the medallions by Nov. 8th. Miniatures of the Senate artwork would be cast as orders came in. He referred to the Summary handout and noted that as of October 6, 2004, revenue totaled $15,585. The first-half down payment for minting the medallions was $12,490, leaving a balance of $3,095. Expenses incurred by the Society to date totaled $9,806, and the balance of the BOI loan of $3,954 had been applied to those expenses, leaving a balance owed to the Society of $5,852 which Mr. Olsen said he expected to be reimbursed for late in the project. He said his time was not being charged to the project; however staff time was being billed. The second half of the medallion minting cost would come due November 8, and if revenues were not sufficient, the Society would float that payment.

Mr. Olsen raised the possibility of applying for a NPS Challenge Cost Share grant to fund the Senate Art Project and help with the current cash flow situation, and noted that if all goes according to plan, the Commission would realize a profit at the end of the project. Mr. McDonald asked if the project was on track and Mr. Olsen said he thought so, although he expected to have the miniature clay model by now and it was not yet completed. He said the medallion sales were steady. Mr. Monger asked for clarification on the Summary handout and recapped that the $50,000 BOI loan and sales of medallions equaled $15,585 for a total of $65,585. Expenses noted on the Summary were approx. $70,000, and he asked if the Society had funded the difference of $5,852. Mr. Olsen said that is where they were with the project, and noted that once the miniatures began selling the revenue picture would change. The next large payments would be due when the large piece is cast and hung in the Senate. Mr. Olsen said he might need help from Commission staff in preparing the “certificates of authenticity” for the medallions. Ms. Baumgart noted the low amount for marketing, and Mr. Olsen said they worked hard to keep the cost low. She asked if the Commission would be competing for community dollars by submitting the NPS grant, and Mr. Blackwood said it was all from the same funding pool. Mr. Olsen said NPS was soliciting legacy projects and the application would cover the project as a whole. The application deadline was Jan. 14, 2005. Mr. Olsen made a motion to apply for a NPS CCS grant in the name of the Commission to fund the Senate Art Legacy Project. Mr. Blackwood asked for clarification on whether the Society or the Commission would make the application and Mr. Olsen said which ever had be best chance of success. Mr. Monger asked about the amount of the grant request. Mr. Olsen said he did not want to tie an amount to the motion. Mr. Staves suggested deferring to the Grants Committee and Mr. Blackwood responded that past CCS grants have not been directed through the Grants Committee. Ms. Cortright suggested staff would need help from the Society in determining the financial portion of the application, including the matching funds section. Mr. Staves said someone had to be responsible and directed staff to determine the amount. Ms. Stone asked Mr. Blackwood if he anticipated submitting other grants for NPS CCS funds and he said the Legacy Document project might qualify, but it had not yet been discussed. Mr. Staves called for the vote and the motion carried.

VIII. Legacy Document Project - Clint Blackwood

Mr. Blackwood explained that he had discussed the idea of producing a Legacy Document with Dave Walter at the Society. He said the document could capture the work of the Commission, communities and regional commissions and would become a ‘legacy’ document. He said when the State was involved with the National Bicentennial, Hal Stearns’ father chaired the commission and they produced a similar document. Mr. Blackwood suggested the Commission could apply for a NPS CCS Grant in the amount of $10,000 to fund a graduate student intern who would work under Dave Walter’s supervision on the project for two years. The matching funds would come from in-kind staff time. Betsy Baumgart made a motion directing staff to submit an application to the NPS CCS Grant Program for funds to produce the Legacy Document. Betty Stone seconded. Dave Walter commented that this grant would create an educational opportunity that would bode well on the application and the end result would be a permanent record of the Commission’s Bicentennial planning activities. Mr. Blackwood said it would be beneficial to have the intern working on the project while Bicentennial activities were ongoing, rather than waiting until 2007 when the office was closed down and the materials archived. Mr. Staves called for the vote and the motion carried.

A. Budget Review - (continued from Oct. 14. discussion)

Mr. Staves returned to discussion of the Budget. He noted that license plate revenues were projected at $13,000 per month from Oct. ‘04 through June ’05 and suggested changing monthly projections to reflect a 15% decrease in revenues based on year to date actual revenues. The higher projection affected the amount of contingency funds available at the end of the fiscal year, and this would bring that amount into line with actual revenues. Mr. Blackwood said the $13,000 per month figure was a 12-month average; however, he agreed to review the figures for the February 2005 meeting.

Mr. Staves called for questions or comments on the budget. Doug Monger made a motion to accept the budget report, including the suggested changes from earlier discussion. Hal Stearns seconded and the motion carried.

X. Old Business

A. Corps II Press Kit Components

Mr. Blackwood noted the components of the Corps II Press Kit that included 3 photo enlargements of Corps II in action, a Powerpoint presentation, and a newly produced map of Montana showing the signature and significant events, in addition to the dates and locations of the 18 Corps II Host Communities. Copies of the color map were made available during the meeting and he explained they could also be downloaded and printed from the Commission’s website. Jeff Olson added that photos were also available on-line from the NPS website and said their press kit was being revised and would be provided to Mr. Blackwood and others. Mr. Olson said 8 PSAs in various lengths were available, as well as posters that could be tailored to local communities.

B. Pine Island Name Change

Mr. Blackwood noted the Commission went on record in support of the name change for the Pine Islands, located on the Missouri River between Helena and Great Falls.

C. Gubernatorial Candidates Contact

Mr. Stearns reported that he had made contact with the candidates and both had indicated positive support for the activities of the Commission.

XI. New Business

A. Committee & Chair Assignments

Chairman Staves asked members to review the list and indicate any desired changes.

B. Future Meetings

Mr. Blackwood noted a Feb. 7, 2005 evening reception for the Legislature was planned in the lobby at the Montana Historical Society and had been added to the Legislative Calendar. He raised the topic of producing an interim report to the Legislature. Mr. Staves asked if it was covered in the budget and Mr. Blackwood replied that it was not specifically identified. Mr. Olsen said it was a requirement in our statutes. Mr. Stearns moved to produce an Interim Report regarding the past activities of the Commission and highlighting future events. Betsy Baumgart seconded and the motion carried. Mr. Blackwood said the Signature Event representatives would be invited to display information on their events. Mr. Staves suggested inviting the regional commissions and Tribal representatives as well.

The Commission meeting was planned for the following day, Feb. 8, in the auditorium at the Montana Historical Society.

No date was set for the June 2005 meeting; however, Mr. Blackwood said the initial plan called for holding it in conjunction with the Signature Event. He offered to work with Peggy Bourne to determine a date and location and then notify the Commission.

Mr. Staves called for other New Business and Mr. Monger addressed the National Ad Council’s PSA that was viewed earlier in the meeting. He expressed concern with the negative tone of the ad and said the message from the PSA dealt with the protection of natural resources. He asked for discussion on sending a communication to the National Council of the L&C Bicentennial and the National Ad Council and proposed copying the letters to all of the Commission’s partners, including the Congressional delegation, Governor’s Office and COSA. Mr. Staves noted one of the actions suggested earlier, which was requesting the ads not be run. He explained that once the Ad Council produced a spot they retained all creative rights; revising or altering the spot was not an option. Mr. Lepley asked who was in charge of the PSA campaign and Robert Archibald was noted as the president of the National Council. Mr. Monger made a motion directing staff to send a letter to the National Council requesting that the Ad Council pull the ad due to the reasons noted earlier, and that staff also make other entities aware of the Commission’s great discomfort with the ad campaign, including the list named earlier, and encourage them to take action. Ms. Rasmussen seconded. Mr. Blackwood requested Mr. Monger’s list of entities to be contacted.

Mr. McDonald asked for a report on Mr. Blackwood’s meeting with the Montana/Wyoming Tribal Leaders Council. He also asked about contact with the Governor’s staff regarding the Office of Indian Affairs and asked members of the audience how the level of enthusiasm for the Bicentennial was holding. Mr. Blackwood responded that he and Darrell Martin met with the MT/WY Tribal Council and had a very good meeting. The Council voted to renew their Resolution of Support, however, he had not yet received a copy. Jay St. Goddard with the Blackfeet was in attendance, and heard Mr. Blackwood’s presentation on the Corps II Tent of Many Voices. Mr. St. Goddard suggested it would be good to find a way to accommodate Blackfeet presenters on the stage in neighboring states; however, Mr. Blackwood did not know if he had pursued the idea. Mr. Blackwood said he had not talked specifically with Gov. Martz regarding the coordinator position in the Office of Indian Affairs but had attempted to contact Lori Ryan in that office to seek her assistance with re-engaging Indians to obtain grant reports. He has not heard back from her regarding her success.

Mr. Olsen noted that in terms of interest, the Society’s priority project was the exhibit, “Neither Empty Nor Unknown,” which focuses on the culture of the Native people who were here when Lewis & Clark arrived, as well as the natural resources. He said an advisory group, comprised of representatives of Montana’s Tribes, has proved to be a tremendous help and was very positive.

XII. Public Input

Mr. Staves opened the floor to public comment.

Dyani Bingham reported MTTA activities, including her meeting with people in North Dakota regarding the Confluence event, and confirmed there would be Montana and North Dakota Tribal involvement in the April 2005 event. She said planning for the Explore! event was a little more difficult as it was a longer event. She was attempting to increase communication with COTA and said people were interested in participating in the event; however, there was a question of fundraising and compensating participants. She said questions remained with regard to the Traditional Games issue and noted that the daily fee costs presented a problem for Tribal member involvement. She was working with Peggy Bourne to resolve the questions. She said MTTA was working with COTA to address how to negotiate Tribal involvement in terms of funding. Ms. Bingham said MTTA enjoyed an excellent relationship with the Clark on the Yellowstone planners in Billings, and she was working to obtain a list of Indian interpreters that they would share with communities, and hoped to also receive a list of L&C interpreters that could be shared with Indian communities that would host Corps II.

Ron Clark asked for clarification on the issue of a “moral debt” mentioned during the February Commission meeting, in terms of what it was and whether it had been taken care of. Mr. Staves responded that he and Mr. Olsen served as representatives to the Legacy Campaign, a separate organization. He said as the Coordinating Committee recognized the Campaign was not proving to be financially successful, they determined to shut down the Campaign, and looked at the funds on hand in the Campaign. He said the term, “moral commitment” referred to the earmarked pledges received by the Campaign. Earmarked funds have been forwarded to the appropriate entities. Mr. Blackwood explained that the only funds that came to the Campaign that did not go to their designated purposes were the funds pledged from First Interstate Bank; with the Bank’s understanding these funds were used for operational expenses. Mr. Blackwood said a commitment was made to the Bank that as future undesignated funds came into the Campaign, they would go to satisfying the Bank’s original intent for their funds. He clarified that all designated funds from individual donors have been disbursed appropriately.

Ron Clark then asked how the silver medallions came about, as he had not heard any previous discussions on them, although he admitted he was not present during the entire meeting in Livingston and apologized if he simply missed the discussion. He asked why the silver medallion came about, why it was such a low edition compared to the bronze medallion, and when it was first discussed, and noted he had reviewed all of the meeting minutes and could not find it mentioned. Mr. Lepley said it was presented as part of the original plan. Ms. Stone said it was part of the financial proposal. Mr. Staves added the silver medallion had not specifically been discussed however.

Steve Kubick said he approached the City of Great Falls and Cascade County regarding a $50,000 pledge each for the Explore! event. He said the County agreed to contribute a portion of what the City pledged. He also contacted a legislator and requested matching funds double the amount raised in Great Falls; however, he made it clear that he did not want Bed Tax funds. The senator responded that they should have a grant to cover the event. Mr. Kubick explained to him that the Signature Events would benefit the entire state, not just two communities. He also said Peggy Bourne told him Mark Simonich had pledged funds for the Signature Event, but he would probably be leaving Commerce in January. Betsy Baumgart responded that Peggy and Mark Simonich needed to get together. It was her understanding of the conversation that Mr. Simonich had offered assistance through the Montana Promotion Division to help with in-kind services, and said Travel Montana paid for the signature event brochure. She said Mr. Simonich was also talking about going to the CDBG grant; however, the Signature Events did not qualify. She did not know if further funds would be available through Commerce.

Cameron Clark asked what was available to communities for expenses related to Corps II. Betsy Baumgart said the Commission agreed to help fund Corps II events in the amount of $500/day for speaker honorarium and per diem only. The grant requires a 1:2 match, either hard match or in-kind. Ms. Cortright noted that the grant application and guidelines were not finalized but would be in the very near future. Mr. Clark asked about stipulations on the use of Challenge Cost Share grant funds and Mr. Blackwood directed him to the handout announcing the grant program and suggested accessing the NPS website, www.nps.gov/lecl.

Mr. Clark asked Mr. McDonald if he asked the question, “Was there awareness of the bicentennial?” Mr. McDonald said he asked about awareness and enthusiasm for the Bicentennial. Mr. Clark said his response was that the Commission was preaching to the choir, that the audience was greatly involved in their local communities, but said from a business awareness viewpoint, the Bicentennial was virtually unknown to the general public and business community in the state of Montana. He said it was difficult to place products in stores because the general public was not asking for Bicentennial merchandise. He said it would be money well spent, however, probably too late at this point, to conduct a public awareness poll. Mr. McDonald thanked him for his comments, and said he shared the same viewpoint. Scott Sproull addressed the subject and said he has been a retailer for 30 years. He said in the Missoula area there is information on Lewis & Clark daily in the papers, on TV and in magazines. In questioning customers in his retail business about why they were visiting Missoula, their response was that they were following the L&C Trail. He said acquainting the sale of L&C products with awareness was not the same thing. Marilyn Strange said the opportunity was now lost regarding what could have been done, and said part of the problem was the greatly inflated visitor projections which were not being realized. Mr. Blackwood responded to her comments by saying the statewide network structure of the RBCs was designed to help keep local communities informed through contacting civic organizations, publishing minutes, speaking on local radio talk shows, etc. This was done with the realization that the state Commission could not accomplish everything without the local support network. He said it was his experience that people are informed and aware of the Bicentennial, especially as a result of the daily newspaper articles. The state Commission did allocate $10,000 last year for a PSA awareness campaign. Depending on the area of the state, some are overwhelmed with L&C information and others are not as aware. He encouraged RBCs to continue to help carry the message. Betsy Baumgart explained that Travel Montana planned to do an in-state warm season campaign of about $120,000 dedicated to Lewis and Clark. She said Travel Montana’s L&C website was experiencing 8,000 user sessions per day, which indicated there was awareness and that it was growing. Mr. Blackwood concluded the discussion by saying for all the good Stephen Ambrose did to raise national awareness, it was a disservice to project 20 million visitors. He did not want to see the success or failure of the Bicentennial gauged on a preconceived visitor number, rather on the experience of the visitor.

The meeting adjourned at 12:40 p.m.

 

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