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Lewis & Clark Bicentennial Commission
Education Committee Meeting
Dept. of Commerce, Helena, Montana
March 7, 2000
Present were: Clint Blackwood, Mike Cavey, Chandler Jackson, Jonathan Matthews, Marilyn Ryan, Bonnie Sachatello-Sawyer, Hal Stearns, Erika Walker, Carla Wambach, Dave Walter, and Rita Cortright, recorder. Guests included: Gale Brockbank, and Richard Hopkins.
Mr. Stearns opened the meeting at 9:00 a.m. and welcomed the committee and guests. He noted that Mr. Blackwood had just returned from a L&C meeting in Idaho. He said this morning's paper reported on the new Commission/US West matching grant program. Governor Racicot attended the press conference at the Society where he displayed the new Sacajaewa coin. Mr. Stearns said he will be attending the 5th Annual National Lewis & Clark Planning Conference and said congressional interest is growing. He also noted the segment on Lewis & Clark announced in South Dakota's annual History Conference brochure. Mr. Stearns said the need for a "L&C Education 101" packet for front line people who serve the public is becoming more apparent. He also reported on his meeting with Clint Blackwood and Jeri Mae Rowley, with the Superhost Program. Jeri Mae has developed a 3-hour training workshop and hopes to incorporate a 30-minute segment on Lewis & Clark. Mr. Stearns said in the development of the "101" packet, 8 to 10 minute segments may be developed that would lend themselves to the classroom and to service club presentations. He suggested some video might be recorded on the Lehmi Pass when the National L&C Trail Heritage Foundation meets August 13-18 in Dillon.
Mr. Stearns introduced himself and called on those present to also introduce themselves. Mr. Hopkins, BLM tribal coordinator for the L&C Bicentennial effort, reported on his work with "Discover a Watershed" and "Project Wet." Mr. Stearns welcomed Mr. Hopkins to the group. Erika Walker provided a draft handout on summer seminars at the University of Great Falls. She announced that she will be moving to Tacoma and introduced her replacement, Chandler Jackson, director of the Library at the University of Great Falls. Mr. Stearns thanked Ms. Walker for her contribution to the committee and welcomed Mr. Jackson. Gale Brockbank of Premier Planning was introduced. She will be working with the Hingston Roach Group in the development of the Master Plan for the L&C Bicentennial Commission and facilitated the planning of the First Annual L&C Conference in Lewistown last September.
Executive Director's Overview
Mr. Blackwood updated the group on the Grants Program packet mailed recently to the Commission, Indian tribes and the MTRI group. He provided copies for the committee and explained that both the Commission and US WEST are providing $50,000 for a 1:2 matching program. The guidelines were attached to the application and Clint said there might be gray areas that will need to be polished for next year's grant process. The desired result is tangible projects. The deadline is April 14, and announcements of the grant recipients are projected to be made in June, immediately following the Commission's June 15th meeting.
Mr. Blackwood provided an overview of his desired outcome from today's meeting. He said the last time the Education Committee met was January 12, when three programs were identified as priorities for 2000: 1) development of the "L&C 101" packet; 2) the Educator's Symposium; and 3) serving as a clearinghouse of L&C information and sub-committees were formed at that time. The "101" group met January 25 where Jeri Mae Rowley volunteered to move forward with the development of a concept paper. She mailed a draft paper to the sub-committee but did not receive any comments. Ms. Rowley will join today's meeting in progress and will review her concept paper with the full Education Committee. The Symposium sub-committee, chaired by Darrell Kipp, did not meet, but were in contact by phone. Because Darrell Kipp could not attend today's meeting, Mr. Blackwood did not know how much progress they had made. The third group is the Clearinghouse sub-committee. Mr. Blackwood said information offered by the Lewis & Clark Interpretive Center was loaded onto the website. His plan for today's meeting is to review the progress of these three groups, working through the noon hour, and complete work by about 3:00 p.m.
Mr. Blackwood reported that the MTRI Inter-Agency Focus Team has met and are finalizing a statewide interpretive sign strategy plan that will be made available to agencies, communities, and groups. This plan will provide continuity in signage across the state. An introductory session will be presented during a session of the Governor's Tourism Conference, April 10-11, in Big Sky. The final strategy will then be available for mailing by early Spring.
At its January meeting the Commission made a commitment to hire the Hingston-Roach Group to work with the Commission to develop a statewide Bicentennial Master Plan. They will address a number of elements, including the educational component, for incorporation into the Plan. Ms. Brockbank is working with them and attended today as their representative. Mr. Blackwood said it is hoped that the Master Plan will be completed by mid- to late summer. The information will be gathered and text drafted over the next 3-4 months. Mr. Blackwood extended an invitation to everyone to attend the planning meeting scheduled for Monday, March 20, 2-5 p.m. in the Cogswell Building with the Hingston-Roach Group to brainstorm on goals, objectives, and partnership opportunities. He asked people to RSVP to him regarding their attendance. An Inter-Agency Focus Team meeting is scheduled for May 18th from 10:00 a.m. to 3:00 p.m. and Mr. Blackwood suggested that the Education Committee meeting should be set for either the 17th or 19th to accommodate Lorraine Roach's attendance at both meetings.
Mr. Blackwood said the Commission is working on a strategy on how to approach the Legislature for funding. The Commission also continues to be a part of the "Future of the Past" effort to see if ongoing funding can be secured for cultural and historic resources in Montana. This group is comprised of the L & C Commission, the Montana Heritage Commission, State Parks, the Tourism Advisory Council, the Historical Society, and legislators. He is also working with the Governor's Office to see if funding can be secured through the Governor's Budget in the next Legislature. On a national level, the Commission completed a project solicitation effort over the last couple of months that culminated in a report that was submitted to the National Bicentennial Council where it was combined with those of the other 10 trail states for submission to the House and Senate Lewis and Clark Caucuses. Erika Walker asked Mr. Blackwood to send her a copy. The report contained about 320 projects for a total of $350 million. Montana's project list made up almost one-third of the projects and Oregon had almost one-third of the budget. The next step is a comparison of how federal agency programs may be partnered with community projects, as this was one of the requests from the Caucuses. Mr. Blackwood said there has already been a preliminary request made to update the state's "project reports" within the next six months.
The next Journal Notes newsletter will be mailed today or tomorrow. The Second Annual Lewis & Clark Conference is scheduled for October 5-6 in Great Falls at the Holiday Inn. The Commission's fall meeting will be scheduled in conjunction with the Conference.
Mr. Blackwood reported that he is in the process of hiring an administrative assistant. The position description is drafted, and several steps remain before the position can be advertised. This hiring will require relocation of his office as there is no space for expansion in the current location. He hopes to hire someone in the next 30-45 days to help facilitate some of the projects that are underway.
Mr. Blackwood reported on his attendance at the L&C meeting in Lewiston, Idaho, last week. Much of their focus was on the Nez Perce Indians, as they are the central part of Idaho's story. One of the topics that the papers reported on was the potential safety and rescue impacts to communities if the expected numbers of tourists visit Idaho.
The Fifth Annual National Lewis & Clark Planning Conference is scheduled in Kansas City, April 25-28. Mr. Blackwood and maybe one or two commissioners will attend.
Bonnie Sachatello-Sawyer, Museum of the Rockies, joined the meeting at 10:00 a.m. She announced that she will be changing jobs and will begin work with "Project Wet." One of her first assignments will be to begin writing a curriculum on the Missouri River.
Jeri Mae Rowley also arrived at 10:00 a.m. and was introduced. She spoke briefly on the Superhost Program and incorporation of a Lewis & Clark component into their curriculum.
Mr. Stearns opened discussion on the Clearinghouse. Mr. Blackwood provided copies of the welcome page from the Commission's website, noting that "Education" has been added as a selection on the menu. The Education page lists the four areas of development. The category "Visitor Services Training" takes you to information made available by Jane Weber on the Lewis & Clark Bicentennial Training Academy. This page provides a link to the Interpretive Center for further information. Mr. Blackwood explained that the mechanics of establishing the framework on the website is relatively simple, but the challenge is in developing a way to identify the appropriate information, how to bring it together in one place, for loading onto the website. Website maintenance is now being done via contract, and once an administrative assistant is hired, this person will be responsible for this task. Mr. Cavey suggested requesting a one-page outline from each of Montana's Trail Heritage Chapters on what they are offering. Ms. Walker suggested instead linking to each Chapter for their information. Mr. Stearns said there is a selection on the sidebar, "Group & Chapter Info," but felt that the Education section may be a better choice. Mr. Blackwood said a fifth category could be added on the Education page that would provide Chapter information. Mr. Matthews suggested a note on the Education page that specifically refers people to the Group and Chapter Info. page. Mr. Cavey noted that only a couple of Chapters have links and Mr. Stearns suggested soliciting information from them directly to be incorporated in this site, as he felt they may not establish their own sites for linking purposes. Mr. Blackwood asked if the newly established Education pages made sense to the group functionally and the group agreed that they did. He said an interactive map of the trail would be loaded in the future.
Education 101 Packet
Mr. Stearns called on Jeri Mae Rowley to present her work on the "101" video packet. She provided a handout and explained that as part of the Superhost 3 « hour workshop, many customers will want information on Lewis and Clark. Therefore, one-half hour has been committed to the Lewis and Clark Bicentennial in this year's workshop. As trainers, they felt it would be most effective for them to have a video presentation that provides an overview of Lewis and Clark in Montana, and the rest of the time could be devoted to specific community information related to Lewis and Clark. She said their main purpose is to make people aware of the upcoming commemoration and instruct them on where to go or where to direct visitors for information. Karen Johnson had provided Jeri Mae with an outline on Video Treatment that Jeri Mae used as a framework to develop her outline. She estimates the finished video will be 15-20 minutes in length, and will serve many uses. She is also looking for funding sources and located the Carl Perkins Leadership Grant for Education. The deadline for submittal is April 7 with the awards announcement in May. She was advised that a technology component would secure more points on the grant and this could be accomplished by loading the video on a CD that could be viewed via a computer, and could be tied to age-specific interactive activities. The CD would refer them back to specific sections in the video for information. She said in terms of sequence, she began with eastern Montana, and followed the trail west through Montana, and then the return trip from west to east. She envisions lots of pictures and interviews with people along the route. Clint said nothing presently exists that gives people this type of snapshot of the trail in Montana. Ms. Rowley said that visitors are most interested in what they can do now and she has incorporated first a historic background and then what visitors can experience today. Mr. Blackwood said 15 minutes is not long enough to support a curriculum for teachers, but could be used as an introduction to a specific area. He felt that if the video is done well, it could be marketed commercially and advertised on the website. He said initially Jeri Mae was charged with developing a concept paper, and this current form is more of a development outline, but was a necessary first step. He said the concept paper would be required for sponsor solicitation. Ms. Rowley said the Carl Perkins Grant is one source and a second source would be through a Rural Community Assistance Grant Application from the Forest Service. The deadline for this application is March 31 and they have identified Lewis & Clark as something they would like to fund. She said proposals are limited to $20,000 for the Forest Service grant, with an 80:20 match. Jeri Mae suggested that funds from the Commission's new grant program could be utilized as a match. Mr. Blackwood said the deadline for requests for the Commission's grants is April 14, with the awards to be made in mid-June. Mr. Blackwood said a way must be found to combine the dollars, but the deadline dates may pose a problem. Ms. Rowley will continue work on the grant applications. Dave Walter noted that Travel Montana has several hours of out-takes from the Ken Burns' PBS video and Jeri Mae said she has been in touch with them already. Mr. Stearns asked if the Burns footage could be used for a revenue-generating video and Jeri Mae will follow-up on this. Clint said much of the Burns film shows undeveloped areas and for this purpose a comparison of then and now would be useful, which means much of the cost of this project will be for new film footage at the appropriate season. Jonathan Matthews suggested a fade from the Burns footage to a shot of today showing tourists at particular sites. Mr. Blackwood opened discussion on cost estimates for video production noted on page 3 of Jeri Mae's handout. The total estimate of $15,000 to $20,000 is based on $1,000 to $1,500 per minute for video production and includes shooting new footage. Ms. Rowley said the cost of moving a crew from place to place across the trail in Montana is very high. The total estimate is about $35,000, but Jeri Mae said there are additional educational components that must be included in the total. The maximum application for the Perkins grant is $50,000 and Ms. Rowley said she would apply for that amount. She said production of both a video and CD fulfills the technology component for the Perkins grant. Richard Hopkins noted that participating agencies already have footage of locations and animals that could be incorporated. Ms. Rowley noted that this could be applied as part of the match on the grant applications. Mr. Hopkins spoke about his work with the Tribes and his attempts to get the Tribes to identify tribal spokespersons. From that discussion the following list of potential contacts was developed:
Curley Bear Wagner, Blackfeet, Loma
Mike Fox, National Guard, bison herd development at Fort Beltknap
Jeanne Eder, Sacajawea at Three Forks
Carla Wambach, magpie
Dan Smith, reinactor, L&C Honor Guard, Great Falls
Ritchie Doyle, reinactor, military uniform, Pompey's Pillar
Lawrence Flatlip, Crow, Pompey's Pillar
Darrell Kipp, Blackfeet, fight site
Larry Epstein, fight site
Blackfeet Tribe, fight site
Don Fish, Blackfeet, on faculty at University of Great Falls
Sherm Hubley, Clark on the Yellowstone
Germaine White, Salish
Stuart Knapp, natural history
Harry Fritz, overview of the trail
Chuck Cook, Dillon
Curley Youpee, Ft. Peck
Don Nell, Bozeman
Jack Taylor, Helena
Major Robinson, tourism committee, Northern Cheyenne Tribes, had contact with L&C Clark on White
Pat Chief Stick, Box Elder
Mr. Blackwood suggested scheduling a planning meeting to include Native Americans and the Chapters as possible co-sponsors. He expressed concern that there are potentially so many people to include in a 15-minute video that many will have to be eliminated. Mr. Stearns agreed, but added that bringing this group together would help to fill in the areas and address concerns. He reminded the group to keep in mind that the intended audience is the novice, the kid working at the Chamber's information booth for the summer.
Mr. Cavey expressed concern as this was originally intended to be an education "101" 15-minute tape on the Lewis & Clark route, and has now evolved into a tourism promotion. Mr. Jackson suggested that this group could help write the script, provide the input for the dialogue, and identify the proper locations for filming. He said they could also provide information for the larger "101" for teachers. Mr. Cavey said Jeri Mae could supply the local information in her community training. Ms. Walker suggested a concise community list of information and a map would be most helpful to front line people. Richard Hopkins added that tribal representation and input would engender cooperation from them. Marilyn Ryan said she saw two components being identified, a video, and a handout in the form of a brochure or booklet. Mr. Jackson suggested making a local 2-minute segment of the full 15-minute tape available on Travel Montana's kiosks statewide. The group discussed the video that is shown in Great Falls at the Interpretive Center. Mr. Blackwood suggested inviting the list of experts to a planning meeting in order to gain their input and participation. Mr. Stearns said the outcome could result in two different products; short segments for Jeri Mae's video, and video footage in the form of personal interpretations of events and history for a longer video product. Mr. Stearns asked Jeri Mae for a timeline. She spoke about a calendar of events for filming specific events and said she would like to have the video produced by next January. Her primary training season is April through June for Superhost purposes. She cautioned that in order to keep the video as generic as possible, dates should not be included on the tape. The video jacket could be changed annually to include a calendar of events and a reference to the website. Mr. Stearns asked if handouts are provided during Superhost training and Ms. Rowley said they provide a Montana calendar of events, a Montana Indian Reservations brochure with a calendar of events, and the local Chambers also provide information on their communities. Mr. Stearns cautioned the group to keep in mind that the Lewis & Clark segment would be only a small part of a 3 « hour training session. Ms. Rowley explained that it is her desire to produce a timeless video on Lewis & Clark in Montana with an understanding that there are still things to do today in Montana that connect you to Lewis & Clark. Mr. Blackwood suggested a tag at the end of the video that refers people to local Chambers of Commerce or to the jacket insert. Mr. Stearns complimented and thanked Ms. Rowley for her work on the training video.
Mr. Blackwood redirected discussion to the Shot List on page 3. Additional shot list locations were identified by the group: the confluence of the Yellowstone River; Camp Disappointment; Camp Fortunate; a grasslands location; Ross' Hole; Travelers Rest; and the Road to the Buffalo, Hwy. 200. Mike Cavey suggested including edible vegetation and its sources. Mr. Blackwood suggested identifying sites according to the route, from east to west and named the following sites:
Fort Union Area
Plains Indians/grizzly bear encounter
Marias River/Missouri River
Great Falls and portage
Gates of the Mountains
Crimson Bluffs (Townsend area)
Beavers Head Rock
On the return route the following sites would be included:
Lewis & Clark Pass (Hwy. 200 Road to the Buffalo)
Camp Disappointment/Fight Site
Big Hole River
The Valley Area at Jackson Hot Springs
Livingston Area/Bozeman Pass
Tree Camp (Park City Area?)
Pryor Area - Horses & Bull Boats
Mr. Blackwood said it would be necessary to have someone travel the route and shoot video. Mr. Stearns said most of the Expedition's time spent in Montana was during summer; therefore, only one winter shot would be needed and may already be available. Mr. Blackwood clarified that these sites are potential, just the same as the list of people identified earlier. Ms. Sachatello-Sawyer said the Forest Service and Park Service already have high-quality film footage. Ms. Rowley said she envisions showing an interactive trail map interspersed with dialogue and shots of the areas. Mr. Blackwood suggested assembling a planning team to work with Karen and John to develop an inventory of what shots are already available. Mr. Hopkins suggested contacting Rick Albright at the Billings BLM office. For the Forest Service he recommended contacting the Missoula office.
Lunch was served.
Mr. Stearns asked Jeri Mae what further information she needed for the grant application process. Ms. Rowley requested separate letters of support from each of the agencies represented on the committee, and one signed by Clint on behalf of the Commission, for both the Carl Perkins grant and the Rural Community Assistance Grant from the Forest Service. The letters need only be two paragraphs long and should state "support for Flathead Valley Community College in their grant application for the development of Lewis & Clark 101 curriculum." She also asked that each letter explain how you would utilize the video in your own training. Jeri Mae asked that the letters be sent to her at 777 Grandview Drive, Kalispell, Montana, 59901. The grant deadlines are March 31, April 7 and April 15. Jeri Mae said her next step will be to contact as many of the people identified as experts as possible to start dialog with them. She would like to attend a meeting of the listed experts to verify accuracy and perspectives. She said individual feedback may be possible without a large meeting, but someone will need to verify the script and evaluate the shot list. Jeri Mae will also inventory the available video resources. Mr. Blackwood suggested scheduling a «-day meeting with available experts and a couple of committee members. Jeri Mae said much depends on who from the experts list would be available to attend. She may be able to meet individually with people in her travels around the state. Mr. Stearns suggested inviting all of them to the October conference. He asked if a 1-hour meeting between Jeri Mae, Clint, Mike Cavey and himself would be possible during the Governor's Conference. A tentative meeting for April 14 was set to include available experts, and a subcommittee of Clint Blackwood, Jeri Mae Rowley, Mike Cavey, Hal Stearns (can't attend), and Carla Wambach. Jeri Mae will contact Karen regarding the meeting. Clint asked people to provide Jeri Mae with contact information on the experts named earlier.
Mr. Blackwood asked Erika Walker to send him electronic information on the Summer Seminars to be loaded on the site. He asked for ideas on how to locate and collect good information for the website. Mr. Jackson suggested that members of the Education Committee canvas their areas for information to be directed to Clint. Erika Walker suggested letting the person providing the information choose the area on the website for listing. Mr. Stearns asked Jonathan Matthews if Carroll supports an intern program that may provide assistance for Clint. Mr. Matthews offered to contact Bob Swartout regarding interns from the History Department. Clint will contact Kris Gallas at the Society and Ann Goldhahn at the Interpretive Center to locate education material. Marilyn Ryan offered to put a notice out with the Montana Council, the MEA and on the OPI bulletin board. Ms. Ryan also suggested using the Educational Resource Information Center. Mr. Jackson will assist with this listing. Mike Cavey asked if the curriculum from the Interpretive Center is available for inclusion on the website.
University of Great Falls
Erika Walker reviewed the Lewis & Clark Summer Seminars scheduled for June 26-30, 2000 in Great Falls. They expect to host 90 people daily. The Lewis & Clark Festival is scheduled for June 22-25, the weekend before the Summer Seminars. Marilyn Ryan encouraged them to consider offering renewal units and Ms. Walker agreed to look into the possibility. She said the University hopes to offer this as an annual event. Clint asked Ms. Walker to provide him with a 2 to 3 sentence reference for listing on the website. Ms. Walker noted that other locations are providing her with mailing inserts to promote their sites as well. Mr. Hopkins noted that John Cech wanted to join this group but was unable to attend today's meeting. He has been added to the mailing list. Mr. Blackwood said he welcomes information from other groups for inclusion on the website.
Lewis & Clark Symposium
Mr. Stearns provided background information related to the proposed Spring, 2001 Symposium at Carroll College. He noted that the committee is seeking the involvement of the Montana Committee for the Humanities. The purpose is to bring Montanans together for a sense of enlightenment, dialogue and learning. Jonathan Matthews addressed the group, saying he had first agreed to take the lead, and then felt it was too daunting a task. Now upon reflection, he said he will do as much work as possible, but will rely on the committee for assistance. He has been gathering ideas through contact with colleagues at Carroll College and noted that Bob Swartout had suggested Harry Fritz as a keynote speaker, as he is very entertaining and has opinions about Lewis and Clark and enjoys expressing them. Mr. Matthews contacted Mr. Fritz and reported that he is interested in participating. James Rhonda was also named as a possible participant. Jonathan said Prof. Swartout expressed interest in presenting on how to incorporate the L&C Expedition into the national and international story of that time. This would cover issues with France and Spain, and what President Jefferson was attempting to accomplish. Another possible session would be the myths of Lewis and Clark and why they have been developed. Incorporating the Gates of the Mountains was also suggested, through a boat ride and use of the Journals and how Lewis & Clark experienced the area. Mr. Matthews said that the expert's list developed earlier in the meeting would provide a good source of presenters for a panel discussion, especially for Native Americans' perspectives. Mr. Blackwood recalled Mr. Kipp's desire to incorporate new ways to approach the subject. Ms. Ryan agreed with this approach saying it is her opinion that a Symposium deals more with a problem or question that is unanswerable, and sheds new light on a broader topic. Mr. Stearns suggested the need for a session presented by an elementary teacher. Mr. Matthews will contact Mr. Fritz to see if other participants can be identified. Mr. Stearns suggested incorporating a trunk presentation by George Knapp and Chuck Sundstrom. He also noted the growing interest in the management of the Missouri River and suggested a session on rivers and watersheds. Mr. Matthews said a proposal for presenters could be submitted at the next meeting of the Montana Council for Social Studies Annual Conference in October and publicized in the newsletter. Mr. Blackwood said the Symposium location should be secured very soon. Mr. Matthews asked if the group was ready to select a time and location. Mr. Stearns suggested that Mr. Matthews contact Yvonne Gritzner, Montana Community for the Humanities, for advice on conference planning and costs. Mr. Jackson also has experience in planning and Kris Gallas with the Society was named as another source of information. Mr. Blackwood noted that Darrell Kipp, Jane Weber, Sue Buchel volunteered to serve on a Symposium sub-committee during the last meeting. Kris Gallas, Chandler Jackson, Jonathan Matthews, Carla Wambach, and Erika Walker were added to the sub-committee and Mr. Blackwood suggested they meet and develop a suggested outline and discuss dates and location. Ms. Sachatello-Sawyer asked about seed money for hotels and Mr. Jackson said that blocking dates and rooms with hotels should be done soon. Mr. Stearns asked if Carroll College has auditorium space that could accommodate a large gathering and Mr. Matthews said is does. Mr. Blackwood suggested the possibility of using the Civic Center Auditorium. Hotels within walking distance from Carroll College would not be an option. The use of Carroll College dorm rooms was suggested. The sub-committee agreed to meet on at 9:00 a.m. on April 14, at Carroll College in their Press Conference Room on the top floor of O'Connell Hall.
The next Education Committee meeting was scheduled for May 17, 9:00 A.M. to 3:00 P.M. in the downstairs conference room at the Department of Commerce. Mr. Blackwood asked committee members to RSVP via e-mail regarding attendance at this meeting.
Mr. Stearns thanked everyone for their participation and the meeting adjourned at 2:30 p.m.
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